Working closely with the Buyer, the Finance Manager & the Estimating Manager the main purpose of this role is to provide support to a busy procurement office covering bookkeeping and accounting duties, whilst supporting other areas of the business. Sage experience required together with competence in Excel, Word and Outlook.
Bookkeeping and Accounting:
*Prepare and run monthly payroll utilizing Sage 50 software;
*Distribution of site staff pay-slips, by post.
*Amending Purchase Orders, Entering delivery notes and invoices via Amtech (Contract Costings)
*Entering of overhead cost invoices onto Sage system;
*Calculating and posting of site staff timesheets (weekly)
*Maintain overtime spreadsheet (weekly)
*Particular care to be taken with regard to entering /updating sage systems
*In conjunction with the Estimating Manager, creation of sales applications on Amtech and submission to clients based on valuation dates; creating tender letters, chasing progress of the same and updating the Prophet Opportunity Manager accordingly.
*Management of suitable process to monitor progress of sales applications, including following up with client and project team to deal with any discrepancies
Management of Staff Expenses:
*Maintaining sufficient petty cash float availability;
*Chasing and checking of receipts for petty cash transactions;
*Ensuring transparent audit trail for petty cash accounts are held in office;
*Posting of petty cash onto Sage 50 and reconciliation to manual records;
*Payment of out of pocket expenses for office staff;
*Management of site staff expense claims in conjunction with the Senior Project Manager, confirmation to the Finance Manager at IES of amounts to be paid via BACS
*Management of suitable record keeping system, in line with company policies and procedures, for staff absences and holiday.
*Maintaining the company vehicle checklist to ensure accurate recording of mileage and vehicle maintenance.
*Answering and directing phone calls, assisting with enquiries;
*Opening and distribution of daily post
Knowledge of Amtech (Luckins Database) desirable but training will be provided. Attention to detail is essential.
Resourcing Group is acting as an Employment Agency in relation to this vacancy.
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