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Finance Administrator

Posted 7 March by Pontoon Easy Apply Ended

Finance Administrator


Job Purpose:

To provide a high level of professional secretarial and administration support to Senior Managers and team in the department as required.


To assist in general secretarial/administrative tasks, including but not limited to:

  • Building emails
  • Speaking with the stakeholders
  • To ensure that clients (internal and external) are dealt with efficiently and politely.
  • Diary management using Outlook, in particular arranging internal meetings.
  • Booking of training, conferences and seminars.
  • Preparing and processing expenses and invoices.
  • Organisation and storage of electronic and paper records associated with the role.
  • To assist in departmental administration / secretarial tasks, including but not limited to:
  • Creation of a wide range of documents including confidential information, audit files, presentations, reports, proposals, meeting agendas and other documents, using Word, Excel and PowerPoint.
  • Assisting with production of papers for internal and external use (printing, photocopying and binding).
  • Undertaking a number of key administrative functions on behalf of the media relations team including:
  • Development and maintenance of a PR Calendar


The successful candidate should be organised, efficient and capable of working to instructions with minimum supervision. They will also have:

  • Previous experience of performing a Senior Administration / PA role within a large global organisation and working with senior level stakeholders.
  • Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages, especially Word, Power Point and Excel.

In addition to these attributes they must have:

  • Ability to work to tight deadlines, prioritising tasks accordingly.
  • Focus on delivery and execution.
  • Extensive diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
  • Strong project management skills, supporting effective tracking of tasks through to successful completion.
  • Excellent organisational skills in order to support the effective storage of electronic and paper records associated with the role.
  • Demonstrate sound judgement and good decision making when dealing with problems - able to solve challenging problems.
  • Proactive and enthusiastic approach to work.
  • Strong communication skills (both written and verbal) and strong interpersonal skills.
  • Proven experience of successfully managing internal and external stakeholders both by telephone and face to face, including leveraging influencing skills to achieve role objectives.
  • Operate effectively and collaboratively as part of a wider team of assistants
  • Proactive in building and maintaining strong working relationships that support effective completion of role.
  • Seen as approachable and helpful.

Reference: 34631648

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