File Management Administrator

Posted 26 May by Kennedys

Kennedys is looking for a File Management Administrator to join the Administration Resolutions Kennedys (ARK) team in our Sheffield office.

The successful File Management Administrator will contribute to the effectiveness of the team by providing a comprehensive and efficient support to internal and external clients in order that the business objectives of the firm and team are achieved.

Team

Kennedys Finance team support the Firm globally producing timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the Firm’s internal and external clients.

Our Finance team is made up of Financial Control, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Cashiers and Billers and Financial Operations Database teams.

Our UK Finance team is based in Chelmsford and London and have a presence in eight global offices.

Key responsibilities

  • Set up files accurately and speedily on instruction
  • Compile, verify accuracy and sort information received via Zendesk according to priorities to prepare source data for entry onto Elite and the Case Management system
  • Enter data from source documents and/or Zendesk onto Elite and thereafter the Case Management System and within specified time limits
  • Research and obtain further information for incomplete documents received via the Zendesk system prior to data entry
  • Undertake file closure as required. To include verifying data, liaising with the Accounts Team to deal with any outstanding client/disbursement balances and/or WIP write offs.

Required experience

  • Previous experience in a professional services or partnership environment
  • Good level of IT literacy
  • Typing skills
  • Good level of numeracy.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,000 people worldwide across 38 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We’re a fresh-thinking firm, and we’re not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you’ll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

We develop careers in an innovative and collaborative global environment, with our values at the core. We believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals. Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world. A variety of other exciting opportunities are available including secondments to clients and our global offices as well as a comprehensive benefits package (details are available upon request).

We’ve created a culture based on client service, professional excellence, hard work and trust. We deeply value the relationships we build with our clients and we know that they value our warm, friendly human approach. We are here to provide answers, recommendations, strategy and tactics.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

Required skills

  • Administrative Duties
  • Business Services
  • File Management

Reference: 39946834

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