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Faculty Assistant

Posted 26 February by University of London (T/A Careers Group) Ended

We are currently recruiting for a Faculty Assistant to work within one of our prestigious institutes, based near Regent's Park. This is a temporary position, ASAP for 1 - 2 weeks.

Job Purpose

This role is to provide secretarial and administrative support in all aspects of research and teaching to a number of faculty members, whilst working closely with members of the administrative team, within and outside the department.

Responsibilities and performance indicators

  • Diary Management/ Office Administration/ Secretarial Support
  • Providing secretarial and administrative support for a number of faculty members
  • Updating of website pages for faculty and subject area
  • Administration to standard required by the faculty members of all subject area teaching - course pack production/uploading to Portal, organising speakers, gifts, updating course materials online, ordering copyright cases, AV requirements, etc.
  • Liaising with Graders and Programme Offices and Faculty.
  • Entering student grades on excel sheets and taking attendance in class and general administrative duties as required by faculty
  • Some preparing teaching materials using Word, Excel and PowerPoint.
  • Responding to teaching/student queries.
  • Regular liaison with LBS community and external contacts
  • Timely reconciliation of credit card transactions using the online system
  • Processing expenses for faculty members and visitors to the School
  • Assisting the SAM in the organisation of the internal and external departmental Seminar Series and Subject Area Events.
  • Using the online expense and procurement systems.
  • Administering and overseeing Faculty budgets against individual's cost centres and producing monthly reports for faculty

Qualifications and Knowledge Required

  • Good general education at A level or above or other relevant qualifications/experience
  • Secretarial background and familiarity with office organisation and administration
  • A high standard of English and math'

Experience Required

  • Computer literacy: excellent knowledge of MS Office applications including Word, Excel and PowerPoint
  • Excellent accuracy and attention to detail
  • Skilled in handling a busy workload, prioritising multiple deadlines and multi-tasking
  • Proven organisational abilities with excellent forward planning and time management skills
  • Excellent interpersonal skills and experience of working with senior executives, and their support staff
  • High level English language skills and ability to draft correspondence
  • Some experience of web site creation is desirable
  • Hard-working, conscientious and efficient
  • Friendly, enthusiastic, flexible and professional
  • Ability to use initiative and be proactive
  • Able to work well independently and also within a team
  • Excellent Communication skills & professional telephone manner

Start Date - 5th March for 1-2 weeks (Could be a temp to perm)

Working Hours - 35 hours per week (could be less, dependent on candidate)

Pay rate - £13.70 per hour plus holiday pay

Required skills

  • Excellent communication skills
  • Attention to detail
  • Administration
  • Administrator

Reference: 34558316

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