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Facilities Manager

Posted 10 May by JR Recruitment Easy Apply Featured Ended

Introduction:

  • This position is to be part of the in-house property management team, currently consisting of 20 people - all based from on our clients Islington office.

Job Description:

General Responsibilities

  • To deliver an appropriate property and facilities service to our clients tenants and customers in accordance with best industry practice, the contract terms and statutory requirements.
  • To manage on-site building managers and staff in the delivery of the facilities management service.
  • To work as part of the Commercial Property Management team, working alongside both the accounting, letting team and legal team members.
  • To attend client, contractor and tenants meetings in connection with all aspects of the day to day property management role

Day to Day Duties

  • To undertake the facilities management role in connection with a number of multi-occupied properties, consisting of central London and West End office buildings, high street retail, industrial and mixed use properties, both in the London area and Nationwide.
  • To be responsible for the preparation of the service charge budgets - to be agreed in consultation with the Head of Department and the service charge accounts team.
  • To have experience of supervising on-site staff and in the procurement of service contractors to undertake and perform maintenance and contract duties required at the properties under management.
  • To assist in the preparation of financial forecasts and annual maintenance expenditure.
  • To liaise with the accounts team on funding availability together with the managing of expenditure on a monthly basis.
  • To assist in streamlining invoices from contractors at all times.
  • To approve all invoices within the given authority limits.
  • Liaising with tenants on all matters, whether this relates to Landlord's common areas or specific parts of the tenant's accommodation.
  • To have good experience of interpreting lease clauses, liabilities and obligations.
  • Experienced in the setting up of new management instructions, with particular regard to multi-occupied service charge properties, including apportioning service charge liabilities, reviewing and setting service charge budgets.
  • A good understanding of property management accounts functions, including credit control, dealing with general tenant service charge queries and enquiries.
  • A car driver would be preferable.

Health & Safety

  • To ensure the implementation of all necessary health and safety procedures.
  • To ensure compliance with our clients Health and Safety Policy.
  • To assist in special FM related projects from time to time, including major repairs/refurbishments.
  • To undertake all other functions that may be required to comply with our procedures and all duties required to perform our contractual obligations.

Qualifications & Expertise

  • To show substantial commercial property management experience across all sectors.
  • Preferably IOSH or NEBOSH Certificated.
  • Experienced in reading leases and legal documents and interpreting repairing and maintenance responsibilities and liabilities.
  • Capable of adopting a very hands on flexible and practical approach to property and Facilities Management.
  • Good experience in Property Management computer software, preferably Horizon.
  • To show ability to work within a team and to bring value to the team.
  • Good communication skills at all levels and able to present the company in a professional manner.
  • Experience with the Meridan Health and Safety Database would be preferable or similar systems.

Salary

  • £45,000 - £50,000 Depending on experience
  • Bonus
  • Death in Service Insurance equating to 4 x Annual Salary
  • Private Health cover after a qualifying period.
  • Pension
  • 25 Days Annual Leave

Required skills

  • Facilities Management
  • IOSH
  • NEBOSH
  • Property Management
  • Commercial Property
  • Health & Safety

Reference: 35107291

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