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Facilities Manager, Central London, 3-6 month contract

Posted 26 January by Edward Selden Recruitment Consultants Easy Apply Ended

Our client is a leading Out of Home Advertising company owning analogue and digital advertising screens globally, is seeking a Facilities Manager to join their team in Central London. This is a full time contracted role, duration 3-6 months.

The Role:

Facility management of the central London office and facilities team;

  • To maintain the building to the highest standard to reflect the company’s ethos of quality
  • To work effectively with external resources to ensure security, maintenance, waste disposal, recycling, archiving and catering is of premium standard and cost effective.

Responsibilities:

Health, Safety and Environment

  • Ensure the fabric of the building is maintained and serviced to a high standard in accordance with the management contract and agreed budgets.
  • Conduct building inspections to maintain Health, Safety and Environment standards.
  • Develop Environmental/Sustainability initiatives for the building in order to achieve set targets
  • Follow and achieve legislative requirements in conjunction with the in-house Health and Safety team
  • Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of buildings
  • Compile and maintain all required management information/records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports
  • Responsible for all the health and safety compliance onsite, including that of third party services providers and maintenance records.
  • Ensure fire and other evacuations are carried out on a regular basis in accordance with the health and safety requirements.
  • Proactively manage risk and deal with insurance issues on site
  • Monitor FM works onsite and liaise with service providers/sub-contractors.

Communication

  • Build and maintain excellent relationships with employees and stakeholders across the business
  • Respond to emergencies or urgent issues working closely with teams
  • Assist with plans for future strategic business objectives
  • Support with duties in the Brentford office when required

Management

  • Manage a team of in-house receptionists and facilities support staff
  • Responsible for booking and managing sub-contracted services such as cleaning and security

Planning & Reporting

  • Produce effective plans and correction proposals
  • To plan and manage change with minimum disruption to core business activities
  • Preparation, control and monitoring of the service agreement in accordance with the client’s budgetary agreement
  • Manage major work programmes on site, acting as the liaison point for all parties involved
  • Produce management reports in accordance with the needs of the business.

Contract Management

  • Procurement and contract management for all services, suppliers and contractors.
  • Monthly review and analysis of facilities costs and budget
  • Administration of all relevant certificates are accurate and kept in date
  • Liaise with local authorities as appropriate
  • Office consumables and their procurement
  • Oversee third party contracts to ensure the correct standard of service is provided in accordance with the agreed contract
  • Liaise with the building manager and the procurement department to ensure compilation of external contracts and ensure that all procurement needs are carried out in line with Company policy

Security

  • Key Holder status
  • Ensure there is 24-hour security cover via a contractor agency

The person:

  • Strong relationship building skills and the ability to work with employees of all levels
  • Ability to work within a team and on own initiative and within a pressurised environment with excellent organisational and planning skills
  • DSE assessor experience ideal but not essential
  • Strong administration and documentation skills to conduct basic budgeting, contract reviews and supporting with documentation for tenders
  • Previous regional facilities management experience within a multi let property environment
  • This includes Line Management responsibility for Company personnel and contractors and management service agreements as applicable
  • Excellent customer service, interpersonal and communication skills
  • IT literate, together with an understanding and experience of industry specific IT Applications
  • Analytical skills

Qualifications

  • Educated to degree level or equivalent
  • High degree and knowledge reference of Health and Safety legislation, environmental protection requirements
  • Preferably a Member of the BIFM or have a relevant qualification (Desirable)
  • IOSH or NEBOSH qualified (Desirable)

In Return You will Receive:

- £43,000 - £50,000 per anum D.O.E
- 25 Days Holiday + Bank Holidays
- Pension

Reference: 34029790

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