Facilities Coordinator - Global Investment Firm - Mayfair

Posted 18 April by Ritz Recruitment Ltd

Facilities Coordinator Based for Global Investment Firm – Mayfair   £25 - 26 K     

A professional International finance company based in the West End are currently seeking a Facilities Coordination to join their FM team. The role will consist of overseeing the general administrative duties in the office and all ad hoc facilities duties.

Main responsibilities include: -

  • Assist with the co-ordination of the contracts for the Office Management and their renewal dates
  • Keep contracts and maintenance schedule spreadsheets up to date
  • Ensure Health & Safety documentation is up to date including organise training and weekly checks
  • Management of daily communication with supply vendors 
  • Review furniture needs and reconstruct furniture as needed 
  • Identify cleaning deficiencies in overall facility and proactively identify areas requiring attention 
  • Ensure the physical appearance of the office is to company standards 
  • Maintenance of conference rooms which includes set up and clean up after meetings and events 
  • Ensure that the office supply and kitchen areas are well-stocked 
  •  Sort incoming mail for distribution and dispatch outgoing mail 
  • Log and track all incoming priority packages and deliver to recipients with signature time and date 

Suitable candidates will have: -

  • 1-2 years’ experience in a similar role
  • Friendly, pro-active personality
  • Detail oriented; Demonstrates thoroughness and strong ownership of work
  • Good team player with a strong willingness to participate and help others
  • Able to prioritize in a fast moving, high pressure, constantly changing environment; Good sense of urgency
  • Strong communication skills

Skills required for this position are Intermediate Word, Excel, Outlook and accurate typing. You need to have at least 1-year facilities admin experience within a corporate environment such as a Financial, Bank or Hedge Fund would be an advantage. 

If you have all the requirements for this role then please do send me your CV today for a guaranteed interview!!

Application questions

Have you 1 - 2 years FM experience working for a professional services company?
Are you professional with good sense of urgency?
Do you demonstrate thoroughness and strong ownership of work?
Are you happy working in a corporate services environment?

Reference: 37789218

Bank or payment details should never be provided when applying for a job. For information on how to stay safe in your job search, visit SAFERjobs.

Report this job