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Facilities Co-ordinator

Posted 5 January by Page Personnel Property & Construction Ended

A permanent facilities coordinator role based in Leeds, offering opportunities for progression & development.

Client Details

Page Personnel is representing a reputable property management company, with a new role for a candidate looking to develop their career within Facilities Management.


Responsibilities include:

  • Diary management for FM team members
  • Maintain electronic and hard copy filing systems, archiving when relevant
  • Record and monitor holiday and sickness for Centre Management and FM teams
  • Receive and dispatch post
  • Maintain company risk system and liaise with suppliers to ensure compliance
  • Send letters to suppliers and tenants in respect to requirements under contract / lease
  • Update tenant notes in CAFM (Computer Aided Facilities Management) system
  • Ensure all centre management and FM are fully aware of Health and Safety bulletins
  • Arranging training for FM and CM team and monitoring and updating records and files
  • Assist with undertaking property inspections locally and recording actions
  • Keep up to date with changes in legislation, amending policies under the direction of the Head of FM
  • Ensure H&S system is accurate and all certification is up to date across the portfolio
  • To provide regular reports to the line manager on all aspects of centre performance, existing risks and viable, robust solutions
  • To ensure the collection of accurate and relevant data relating to performance of contractors and provision of analysis as and when required
  • Provision of regular business case proposals for any CAPEX works or service chargeable projects
  • Undertake regular helpdesk reports and ensure the data held is accurate
  • Run variance reports and assist with Centre Management and FM team on accurate reporting
  • Maintain accurate billing data and ensure all fees are recovered
  • Raise ad-hoc and project fee invoices
  • Act as first point of contact for any invoicing issues relating to fees and chase clients for swift payment as required
  • To act as deputy fire warden
  • To provide support for marketing and assist where required


Candidates wishing to apply to the role should have:

  • Experience working in a fast paced environment

  • Articulate and excellent written and verbal communicator
  • Practically minded
  • Good IT skills
  • Ability to work in a small and busy office
  • Proactive administration
  • IOSH (desirable)
  • Previous FM experience (desirable)
  • Knowledge of supply chains and M&E
  • Keen for progression as the role offers opportunities for the right candidate.

Job Offer

The successful candidate will receive a salary of up to 25,000 + Leeds City Centre location + a clear plan for progression into a junior Facilities Manager role with support & development.

Required skills

  • facilities coordinator manager supervisor assistant leeds city centre

Reference: 34155692

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