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Facilities Administrator

Posted 5 January by Vanilla Recruitment Ended

A new opportunity has arisen for a Facilities Administrator to work for our client within an existing team. We are looking to recruit a confident individual with excellent administration skills and ideally with facilities and premises experience.

To be successful in this role you will need to be committed, reliable and hardworking with a positive and proactive approach to work.

Duties and responsibilities:

  • Provide day-to-day business support for premises issues
  • Arrange repairs and improvements to ensure they are completed without delay and there is no disruption to business
  • To arrange and co-ordinate premises repairs for all sites
  • To chase furniture suppliers for outstanding orders
  • The administration and maintenance of security provision for all sites
  • To liaise with the Health and Safety Co-ordinator to arrange action plan to address health and safety issues as required
  • To review the current trade and service companies to ensure best value for money and service levels are being received
  • To liaise with corresponding trade and service personnel to ensure projects are completed without delay and minimise disruption
  • To co-ordinate the portable appliance testing schedule
  • To arrange meetings with contractors, the Head of Sales and Marketing, Marketing Manager and HR Manager for marketing material
  • To collate budgetary information for the following years budget proposal and ensure all order capital purchases and building repairs are in adherence with relevant budget
  • To monitor utility usage and ensure accurate readings are billings and where necessary liaise with suppliers regarding queries and to liaise and negotiate renewals for utilities
  • To liaise with security companies to maintain up to date contact records
  • To maintain an adequate Key Register for sites
  • To issue and retrieve door entry cards and maintain a door card register
  • To escalate premises issues to the Human Resources and Premises Manager where necessary and should insurers need to be advised
  • From time to time to assist with the sorting, preparation and scanning of paper filing onto the document image processing system, when work levels dictate

Skills and experience required:

  • Adaptable and flexible
  • Premises or facilities experience
  • Hands on approach
  • Excellent attention to detail
  • Facilities or premises experience
  • Ability to communicate at all levels
  • Positive attitude
  • Sense of community

Hours:

  • Monday to Friday 9.00am - 5.00pm

Salary and benefits:

  • £17,000 - £18,000 dependent on experience
  • Pension
  • 24 days annual holiday + 8 bank holidays

Reference: 34144743

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