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Facilities Administrator

Posted 4 January by Sharon Gay Associates Ended

Location

London

Job Title

Facilities Administrator

Role Purpose

To provide support to the Senior Manager - Facilities

Primary Accountabilities
  • Undertake duties as specified by the Senior Facilities Manager
  • Provide support with facilities issues
  • Arrange engineers for premises issues in London and regional offices
  • Assist in planning office moves and refurbishments
  • Accompany Senior Facilities Manager when visiting regional offices
  • Responsible for online ordering including but not limited to client lunches, stationery, Amazon
  • Solely responsible for monitoring and reporting to Group on a monthly basis the utilities usage for all offices
  • Solely responsible for monitoring and reporting to Group on a monthly the paper usage and confidential waste for all offices
  • Solely responsible for collating and reporting to Group on a monthly basis H&S reports for all offices
  • Checking and reconciliation of invoices
  • Log calls relating to facilities issues on the Helpdesk system and pass calls to relevant support team. Monitor as necessary
  • Check 3rd party contracts, e.g. cleaning, photocopier, to ensure they are correct for all offices

Skills, Knowledge & Experience Required

  • Good working knowledge of Microsoft Word, Excel and Outlook
  • Previous administration experience
  • Regional office visits entails very early start to the day and late finish
  • Weekends working away from home

Personal Attributes

The successful candidate will need to be:

  • Personable
  • Accurate
  • Confident
  • Flexible and reliable
  • Good team player

Qualifications Required

Minimum 3 years relevant office administration experience

Required skills

  • Admin
  • Typing

Reference: 34137394

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