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Facilities Administrator

Posted 16 January by CP Recruitment Services Ltd Ended
  • Candidates MUST have BIFM accrediation
  • Health & Safety Officer including, Fire Safety etc.
  • Assist with business continuity requirements
  • Ensure a smooth onboarding and of fboarding process for new joiners and leavers, working closely with the HR and IT departments.
  • Work with occupational health to implement any necessary reasonable adjustments for employees.
  • Carry out regular risk assessments, ensuring that any hazards are rectified and escalated immediately.
  • Purchasing - in particular printing andconsumables
  • Preparation of servicecharges
  • Ongoing management of M&E, security and cleaning services, contracts etc including day to day liaison with on-site engineer, cleaning supervisor and securityguards
  • Planning and execution of office moves, refurbishment,redecoration
  • Premises management ingeneral
  • Following full training, administration of the Bank’s CiscoIP Telephone system, including setting up new users, maintenance of the system, liaison with Touchbase for system support and BT/Gamma for line support
  • Assist with the Administration of the banks Vodafone account
  • Dealing Room systems - Reuters, Bloomberg etc. responsibility for installation of lines and services, maintenance, fault reporting et., for all services and equipment used in the Dealing Room
  • Day to day operation and maintenance of the PAC security system
  • Assist with day to day management of the Messengers services section of the department and all functions performed by them and to provide cover when required. These include: post deliveries/collections, courier services, archiving, shredding etc.
  • Checking and coding of suppliers invoices to ensure accurate cost analyses
  • Administration of publications
  • Other premises and administrative duties where appropriate as delegated by the Head of Premises and Administration
  • Administration of service maintenance contracts for equipment including photocopiers, fax machines, recording devices etc.

Reference: 33389184

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