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Export Coordinator Administrator

Export Coordinator Administrator

Posted 2 April by Equation Recruitment
Due to continued growth and expansion within their business, our client is now seeking to recruit a further Export Coordinator/Administrator to join their team based on the outskirts of Bicester. As such it is essential that you drive and own a car due to the office location as public transport is limited.

This is an excellent opportunity for you to join a growing technology-based UK manufacturer, arguably one of the area's best employers for staff retention, wellbeing and ongoing development. In return for your hard work and efforts you will be offered 27 days annual leave, eligibility for an annual personal performance bonus, a discretionary profit share bonus and work place pension. Do you want to be a valued employee and not a small cog in a large machine?

As the Export Coordinator/Administrator you will report to the to the senior export coordinator team leader. Main tasks include preparation and processing of paperwork for domestic and international shipments; including despatch notes, commercial invoices, customs and other shipping documents required to facilitate timely and accurate despatch of customer and supplier shipments in line with company processes and in accordance with current legislation.

You will be working with other departments to ensure timely despatch of customer orders, prepare and timely submit all compliance returns. As well as deputising for the senior export coordinator when required.

Duties and responsibilities

Domestic and International Export
*Preparing shipping and customs documentation in compliance with legal obligations; applying for export licences and checking that they are correct; ensuring that paperwork for shipments is complete and correct prior to dispatch; filing paperwork; and maintaining records in readiness for Government audits.
*Checking customs documentation such as import/export declarations, resolving queries and ensuring records are accurate and up to date.
*Filing of all shipping documentation.
*Receiving customer orders; comparing with quotations; working with other departments to resolve queries; and preparing and sending sales acknowledgments to customers whilst also adhering to company policies and legal requirements.
*Processing customer sales invoices and credits using commercial software whilst also adhering to company policies.
*Arranging collection of orders and worldwide collection from end user for faulty returns.
*Maintaining electronic and paper-based records required to meet compliance obligations.
*Responding to queries from both internal and external customers on a daily basis.
*Ensuring that paperwork is produced to comply with the requirements for the import and export of goods.
*Assisting in the preparation and submission of compliance returns.
*Assisting with queries regarding orders, shipments and compliance from internal departments.
*Ensuring customers are fully informed with all relevant information regarding their orders and shipments.
*Preparation of Letter of Credit, ATR1, EUR1, Certificates of Origin and other export documents that may be required.
*Working with couriers to improve efficiencies in processes and deliveries and managing export costs.
*Ensuring export inbox is organised and cleared down daily.
*Assisting in reviews of systems to ensure they comply with requirements of export control.
*Checking current legislation to ensure processes are compliant.
*Communication internally and externally on all export matters.
*Assisting in the management of day to day operational requirements to ensure high levels of customer satisfaction by proactively working with other departments.

It is essential that you have either experience in preparing export documentation and dealing with couriers and knowledge of export customs laws and regulations or knowledge of preparing shipping paperwork and dealing with couriers (salary is dependent on either factor).

You will be in a highly process driven role so you much work well in a structured environment.

This is a busy varied and challenging role, working for a fantastic employer in a collaborative team environment. You will be working 8.30 to 16.30 Monday to Friday with a half hour lunch break.

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Equation Recruitment are an equal opportunities employer that operates as an employment agency for permanent recruitment and as an employment business for temporary recruitment. Replying to this advert means that you provide us with authorisation to add you to our database for us to match and contact you to other suitable vacancies.

Reference: 37663643

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