We are looking for a experienced Expeditor/Assistant Buyer to work for our client based in Hampshire.
To ensure that ordered components and assemblies are progressed and received within the correct timescales and to satisfactory quality levels in order to meet the Production schedule and satisfy sales order commitments.
To manage the purchasing process for allocated products in an accurate, cost-effective and timely manner, ensuring suppliers are fully aware of Company priorities and requirements, in order to meet internal customer purchasing demands.
To generate regular reports using the Company’s MRP system to produce an accurate overview of placed orders, identifying shortages and delays and issues directly impacting production schedules.
To liaise directly, via telephone or face to face, with suppliers (both external and internal), progress purchase orders and internal work orders for goods required by the company, understanding the reason for the delays and ascertain adjusted delivery dates, escalating outstanding issues to the Production Planners, Buyers and Purchasing Manager.
To receive information from Production Planners, Buyers, Production staff, Stores, Engineering etc. regarding rescheduled materials requirements, incorrect supply of components, adjusted order levels, engineering change notes etc. and ensure suppliers are fully aware of the new commitments and can supply against new timescales to the quality levels desired by the Company.
To accurately update all transactions onto Syspro with dates and appropriate notations added to works orders ensuring all Syspro users have a comprehensive view of materials orders and deliveries.
To provide regular and comprehensive statistical and general information, as directed, to enable timely management of potential supply problems or highlight consistent non-conformance in the supplier network.
To process Non-Stock Purchase Requisitions and ensure all requisitions submitted comply with set Company Authority Levels.
To analyse, action and prioritise allocated purchasing demands, generated via the Syspro MRP system to meet Production schedules and other 'internal’ customer requirements and to ensure quality while pursuing stock holding reductions and price cost down opportunities when purchasing.
To obtain quotations, analyse and place orders with suppliers in a timely manner via telephone and/or email, using Preferred Supplier Lists or individually negotiated contracts, ensuring all orders are placed within correct authority levels and are recorded through Syspro, generating Purchase Order Numbers for communication to the originating Department.
To assist the Buyers/Purchasing Manager/Planning Team with any procurement/planning related administration that they may require assistance with.
To help in carrying out any other tasks that may be required within the Materials Control Department.
Core Company Responsibilities
To understand, apply and promote a 'safety first’ culture, ensuring strict compliance with both our company and Customer policies, procedures and practices relating to Health, Safety and Environment, including the completion of risk assessments, workplace inspections, wearing of PPE, complying with Safe Working Instructions, undertaking training and communication, incident investigations and ensuring timely identification, escalation and resolution of any aspects that could adversely impact employees’ health & safety or others, as a result of our company work activities.
To establish, maintain and promote effective internal working relationships across the Company based on positive two-way communications, planning, and collaborative working style
To ensure awareness, understanding and adherence to all Company Policies and Procedures including Health & Safety, Anti Bribery, Code of Conduct/Ethics, ISO - QMS, Financial, Commercial, Operational and Employment related
To participate in the companies continuous improvement process, through the presentation of corrective actions, suggestions, or initiatives, focused on increasing efficiency, productivity, technical advancement, customer satisfaction and employee morale etc. within your team and any areas of the Company
To maintain and update professional job competencies (qualification, knowledge, and personal skills), through continuous personal development, including formal training, self-directed learning, use of professional workshops, membership of professional bodies, literature reviews etc.
To keep up-to-date with Company organisation and structure, technology, products, applications and customers, through attendance on training events, personal liaison with internal commercial, technical and business support staff and awareness of general Company internal communications.
• Knowledge and practical experience of MRP systems (Syspro 6+ ideal )
• IT literate, with the ability to utilise the MS Office suite, in particular Excel, Outlook and Word
• Understanding of purchasing processes and procedures
• Experience of production processes
• Experience of working within a manufacturing environment
• Experience of effective collaborative working with colleagues from other functions
If you are interested in this exciting new role and looking for a company to invest their time in your development, please send you're CV now today.
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