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Executive PA

Posted 5 January by Adjacency Recruitment Ended

Executive PA


Salary: Circa £35,000

A truly global organisation are currently seeking an experienced Executive PA to work with 2 Senior Board Directors. The Executive Assistant is expected to be fully aware of the Directors’ goals because helping them achieve their strategic objectives is a fundamental requirement of the role. The successful candidate will need the ability to prioritise and remain focused under pressure; have flexibility, adaptability and change responsiveness in an atmosphere of constantly shifting priorities.

Main Responsibilities and Duties:

  • Take full responsibility for diary management, arranging meetings for the Directors both internally and externally, co-ordinating across the Business with the key objective to maximise time utilisation.

  • Co-ordinate and organise travel arrangements for the Directors and for those travelling to divisional meetings.

  • Organise the annual conferences to include travel, accommodation and other related aspects for General Managers.

  • Prepare quarterly reports, Board reports and forward plans as well as other monthly reports using Word, PowerPoint & Excel . To include data inputting, checking and chasing information from General Managers and General Finance.

  • Be a part of the Directors Management Team, organising, coordinating regular monthly meetings, in addition to being a pro-active participant.

  • Screen telephone calls, enquiries and requests, handling them when appropriate, following up any actions.

  • Opening and managing post, responding or drafting a response as appropriate and within your knowledge and remit.

  • Pro-active Management of the Director’s emails, responding when appropriate and within your remit, highlighting those that need immediate attention.

  • Work as a key member of the EA team, ensuring the highest standard of communication and co-ordination within this group.

  • Manage and organise papers for meetings to make sure the Director is well prepared.

  • Undertake ad-hoc projects as requested by the Director.

  • General administration duties including maintaining office systems

Person Profile

  • High level of experience within Microsoft applications such as Word, Excel, Outlook and PowerPoint

  • Previous exposure of working in a similar role for a Director/Senior Manager within a large global company over a period of 10 years.

  • Must be self-confident and able to work under pressure

  • Ability to work on own initiative with minimal supervision

  • Ability to see projects through from start to finish, managing time and tasks effectively.

  • Ability to manage a heavy workload and at times conflicting priorities as well as tracking progress on a wide range of tasks

  • Excellent interpersonal skills

  • Ability to communicate effectively, both verbal and in writing

  • Extensive diary management experience

  • Organising complex travel itineraries and conferences

  • Excellent typing skills with the ability to draft correspondence on behalf of the Directors

  • Ability to speak German, Spanish, French, Italian or Russian would be an advantage but not essential

If you feel this the challenge you are looking for in 2018 in the first instance please forward your CV and current package details to Ruth Jackson at Adjacency.

All third party applications will be forwarded to Adjacency for consideration without ownership from the forwarding party.

Adjacency provides permanent and interim management recruitment services to a wide range of clients. We source exceptional talent. We deliver a robust, value added approach to every campaign we undertake; connecting the right people to the right career option. We bring expertise and resources to successfully deliver upon Finance, Sales & Marketing, Human Resources and Operations remits up to Board level appointments. Each assignment is dealt with by discipline specialists, with current market knowledge, who will deliver a shortlist incorporating exceptional people from a diverse and multicultural talent pool.

Reference: 34151200

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