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Executive PA to two Divisional Directors

Executive PA to two Divisional Directors

Posted 6 September by Your World Healthcare

Your World Healthcare is a leading specialist healthcare recruitment agency, placing a range of healthcare professionals including Non-Clinical and Clinical positions.

Executive PA to two Divisional Directors

Location: Leatherhead

Band: 5

Job type: Temporary, potential of temp to perm

Duration: 3 months to begin with, possibly extend, and potentially from temp to perm if all goes well

Pay rate: £11.35 to £14.00 paye per hour or £13.22 to £16.10 umbrella per hour depending on skill and experience

Hours: 9.00am to 5.00pm with 30 minutes lunch break

System experience: Microsoft office (Word, PowerPoint, Excel) Calendar / Diary management

Job Overview

The post holder will be responsible for providing PA support to two designated Directorate to deliver comprehensive, confidential and expert administration to support the Directors reporting to the CEO.

Experience required

Experience working as a PA at Executive Board level executives

Strong experience supporting two Directors in a Healthcare, Third Sector or Commercial sector

Exceptional well organised and attention to detail

Suitable for someone who

Is looking for a busy, challenging and complex environment in which to develop and establish effective working relationships with a wide range of internal and external stakeholders.

Key Responsibilities

  • Accountable to the Directors for the comprehensive day to day management of the directorate office, including the management of heavy diary commitments, ensuring the smooth running of the office, workflow and Directors schedule whilst transacting urgent materials proactively and effectively
  • Manage all administrative and secretarial aspects of the Directorate’s office. This will include providing and receiving highly complex and sensitive information, using reassurance and influencing skills to manage communications sensitively with stakeholders
  • To be the first point of contact for callers to the Directors office, managing internal and external enquiries and to present complex information succinctly in a range of formats, including verbally and through use of technology and re-directing these as appropriate
  • To provide leadership through the knowledge and application of Information Governance policies and procedures when dealing with all forms of communications in the Directors office and make recommendations on changes in practice needed in other areas of the Directorate to ensure consistent compliance
  • To plan and coordinate across the Directorate the necessary processes to manage meetings, including setting agendas, taking minutes, following up actions, designing reporting schedules, requesting reports and papers and distribution of papers within agreed timescales
  • To organise meetings and Directorate wide events, identifying and securing suitable facilities and ensuring that the needs of the attendees are catered for the duration of the event. This includes supporting / communicating with people who services and carers to attend meetings and / or events / interviews etc., preparing agenda, obtaining, compiling and preparing support papers etc.
  • To provide high quality speedy and accurate typed information, including proof reading and amending reports and letters and ensuring compliance with corporate guidelines.
  • To act as Minute Secretary for the Directors with responsibility for drafting agendas, distributions of papers and taking and transcribing comprehensive and accurate minutes and ensuring that relevant actions arising from the meeting are dealt with as appropriate. Additionally, to attend any other meetings to take minutes as directed by the Directors.

We are an equal opportunities employer

Reference: 36046886

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