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Executive PA - 6 Month FTC - Leading Global IT Solutions Company

Executive PA - 6 Month FTC - Leading Global IT Solutions Company

Posted 13 June by Jenrick Commercial
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Executive PA – In-house * Guildford * IT * 6 Month Fixed Term Contract £250 per day. *

An Executive PA is required for a leading global IT solutions company who have a large office in Guildford, Surrey. 

The Executive PA will be experienced in handling a wide range of administrative and executive support related tasks, and will be able to work independently with little or no supervision.

They must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a senior executive, and their direct reports and teams as required.

They must have the ability to interact with staff at all levels, sometimes under pressure, whilst remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

They should have expert level written and verbal communication skills, strong decision-making ability and attention to detail. 

Duties will include, but not be limited to: 

- Act as Personal Assistant to a senior executive and any number of their leadership team, which requires an in depth understanding of the executive’s role, their priorities, the relative importance of e-mails and other forms of communication, and managing their time according to the required level of understanding.
- Proactively seek to understand changing priorities and requirements of the senior executive and the team in general.
- Diary management is essential and includes arranging any refreshments, lunches or dinners as required.
- Deal with correspondence which requires managing in-boxes, taking telephone messages and handling post, disseminating to direct reports as may be appropriate.
- Travel arrangements, both international and national, including any VISAs or ESTAs as required.  Booking of all travel, including flights, taxis, hotels and car parking as required.  Understanding the geography of each office location and differing time zones is essential.
- Processing of expense claims and timesheets, ensuring the right cost centre codes are used and expenses are allocated correctly and within Company policy.
- Ensure Board Reports for each Board Meeting are submitted on time to enable printing and binding of the final report by specified deadlines.  Actions must be put in front of the senior executive/manager to ensure they are completed in the timeline given, which means checking the progress of action points raised
- Assist with Management and Leadership Team meetings: compiling agenda and preparing meeting papers, distributing correct documentation for meetings, attending meeting and taking minutes, compiling  and distributing the minutes, and follow up progress on actions between meetings
- Provide assistance with organising regular business unit events and other social engagements, including sourcing of  venues and related services, and managing delivery in line with allocated budget.
- Administrative duties include supporting on-going projects with tasks such as filing, invoicing, raising POs and presentation production.
- Provide first class secretarial support to the business unit/group
- Holiday and illness cover for other PAs, which is done on a Buddy system for the London and Guildford offices.

Sound Interesting? Apply now

Reference: 35385689

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