This role is to provide:-
- executive and administrative support as part of the work in administering the funding, tracking and recording arrangements for Induction in Wales on behalf of the Welsh Government
- developing, implementing and administering the Professional Learning Passport (PLP) for the education workforce in Wales, on behalf of the Welsh Government.
*The level of funding responsibility is in the region of £ 5 million per year.
The Executive Officer will:
- Work as part of a team in ensuring that:
- schools confirm to the Council who is undertaking Induction;
- information received about Induction is input / uploaded to the relevant database and maintained thereafter;
- all financial claims are received and processed according to agreed timescales; and
- funding is distributed to schools and external mentors (consultant and non-consultant) within agreed financial protocols.
- Assist in proactively marketing the funding arrangements and online provision of professional development recording systems to ensure that practitioners and their establishments fully understand their entitlement and obligations. This will include making presentations to key stakeholder groups such as school and further education (FE) teachers, learning support workers, headteachers, Local Authority and FE administrative and advisory staff, work based learning providers and youth support workers;
- Work with finance staff to ensure that:
- Act as a point of contact for practitioners and their establishments, Local Authorities (LAs), and others in respect of the funding, tracking and recording arrangements, and any online provision of professional development recording systems, answering queries accordingly;
- Develop standard and ad-hoc reports to generate summary data and prepare statistics on the Funding Programme for senior management and other key audiences;
- financial claims are processed appropriately;
- anticipated and actual expenditure is monitored;
- the financial systems and controls are implemented robustly; and
- monthly and annual reconciliation processes are in place and followed.
- Help to ensure that effective I.T. systems are in place, maintained and further developed as necessary;
- Undertake other duties as specified by the Manager, Professional Development and Funding, commensurate with the post.
- Arrange the distribution of papers and taking of minutes at relevant meetings;
- Liaise with and assist the Council’s Corporate Support Team and other Council officers as required, to ensure that the Professional Development and Funding Team can achieve its objectives;
- Contribute to other administrative and executive work of the Council as and when required;
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