Executive Assistant

Posted 3 days ago by GK Recruitment Ltd
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Role: Executive Assistant

Requirements:

  • Book travel arrangements for set of executives
  • Plans travel and assists with expense reporting and supplier invoice management for set of executives
  • Submit and reconcile expense reports for set of executives
  • Performs duties at an advanced level: such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects
  • Plans and coordinates internal and external meetings for the department serving as point of contact
  • Leads departmental support activities
  • Maintains departmental files including updates and changes to materials
  • Meeting Planning including vendor negotiation, coordination of transportation, selecting locations, budget management
  • Report and presentation design and generation
  • Office management (supplies, facility, vendors)
  • Provides reporting and presentation support
  • Maintains departmental files including coordinating updates and changes to materials
  • Answer and direct phone calls
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Develop and maintain a filing system
  • Qualifications:
  • Minimum 5 years relevant experience
  • Experience operating within a corporate environment
  • Advanced knowledge of MS Office products (Word, MS Excel and MS Outlook)
  • Ability to problem solve
  • Excellent interpersonal skill - written and verbal communication
  • Ability to prioritize projects and strong problem-solving skills
  • Maintaining attention to detail and accuracy
  • Research skills and attention to detail
  • The flexibility and resiliency to work well under pressure, maintain confidentiality, and quickly adapt to rapidly changing needs and priorities
  • Experience with companies or divisions who have gone through mergers, acquisitions, sale and/or divestitures

Required skills

  • Reporting
  • Travel Arrangements
  • MS Office

Reference: 43213015

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