Executive Assistant

Posted 5 March by Lycatel Services Ltd Easy Apply Featured

This is a newly set-up department of Lyca Group of Companies. The department currently comprises of two people (Group CEO and Advisor to the Group CEO). The Group CEO Office is is the "think-tank" of the Group and is responsible for idea-generation, execution and implementation of all strategic and corporate finance matters globally.

Job Description

  • Maintain calendar and daily to-do task lists for the Group CEO Office;
  • Assist in producing email responses, documents, briefing papers, reports and PowerPoint presentations including assisting with sending out NDAs to third-party advisors for execution;
  • Devise and maintain physical and online office filing systems;
  • Organise and maintain diaries and make appointments/meetings; ensuring their manager/s is well-prepared for meetings;
  • Dealing with incoming email and post, often corresponding on behalf of the Group CEO Office;
  • Carrying out background research and presenting findings;
  • Prepare business and travel receipts for expenses reimbursement;
  • Assist with keeping track of staged/milestone payments made to third party advisors;
  • Other ad hoc administrative duties and work for the Group CEO Office as required;
  • Work closely with other departments and divisions of the Group;
  • Meeting and greeting visitors at all levels of seniority;
  • Arranging travel and accommodation and, occasionally, travelling with the manager to take notes at meetings or to provide general assistance during presentations;
  • Screening telephone calls, enquiries and requests, and handling them when appropriate;

Qualifications and Requirements

  • Strong organisational skills, ability to prioritise work, multi task and work to tight deadlines
  • Strong PowerPoint skills - Must be able to use PowerPoint to a high-level.
  • Excellent research skills
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Team player but comfortable working on own initiative
  • IT literate with competency in MS Word and Excel etc.

Other Requirements

  • Other European spoken languages beneficial but not essential
  • Experience in commercial and corporate law and corporate finance is advantageous but not essential

Reference: 34294315

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