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Executive Assistant & Project Co-ordinator

Posted 6 September by Strictly... Ended

Executive Assistant / Project Co-ordinator

A focused International law firm currently recruiting senior EA and Project Co-ordinator , Do you have experience working at board level within a partnership organisation? This highly prestigious City based law firm are very dynamic and entreprenurial and need a top tier EA - one not to be missed!

Executive Assistant / Project Co-ordinator

Are you confident, proactive and experienced?

Executive Assistant / Project Co-ordinator

Your duties will include:

  • Update monthly KPIs and Management Information;
  • Update policies and approval matrices;
  • Liaise with relevant banks and update banking files and schedules;
  • Any other ad hoc duties as reasonably requested.
  • Prepare agendas and collate and circulate papers for partnership/board meetings; assist with ensuring actions from such meetings are completed as appropriate;
  • Co-ordinate and provide support for the CFO including: extensive diary management; arranging travel plans; managing expenses; typing dictations; taking minutes;
  • Facilitating meetings and conference calls with senior managers to support planning and decision making;
  • Communicating progress and, where necessary, managing issues and escalations with the appropriate stakeholders;
  • Take the lead in managing smaller-sized projects.
  • Be a "gatekeeper" for the CFO, managing these communications in a diplomatic manner;
  • Monitor e-mails and post, and deal with as appropriate;

Key Skills required:

Executive Assistant / Project Co-ordinator

  • Ability to demonstrate confidence and enthusiasm;
  • Ability to adapt easily in a changing environment;
  • Excellent organisation skills and attention to detail;
  • Outstanding communication and influencing skills;
  • Experience of working with Microsoft Word, Outlook, PowerPoint, Excel, Project, Visio, Adobe;
  • Previous experience supporting board level executives;
  • Delivery focused;
  • Excellent problem solving skills
  • Experience of working within the professional services sector, preferably in a law firm;
  • Experience of working in an international environment.

Reference: 33238145

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