Executive Assistant/ Private Equity

Posted 26 November by Office Collective
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Role: Executive Assistant/ Private Equity
Up to £48,000
Private healthcare, generous bonus and pension, complimentary breakfast & lunch daily, team trips away.
Victoria, London.

A fantastic and unique opportunity for a Leading London based Private Equity firm has arisen in stunning modern offices based in Victoria for an experienced EA to support a Senior Director and their team.

A really fun, sociable, family feel office; the role requires someone who shows initiative and integrity. Working very closely with a team of 18 EA's you will ideally have at least three years relevant experience working within financial services. With excellent attention to detail, the ideal candidate is a good communicator, team player, and extremely organised.

We are seeking a competent, proactive and enthusiastic EA to join the existing team of EA’s to provide secretarial and administration support to the team in a very busy and fast paced environment.

Main Responsibilities

  • Arranging and managing meetings
  • Collate and distribute documents prior to meetings
  • Diary Management
  • Organising business trips (i.e. booking all aspects of business travel - flight, hotels, taxis, restaurants and organising travel itineraries)
  • Create comprehensive travel packs
  • Arrange for visas as and other travel related documents when required
  • Maintain an efficient filing system
  • Proactively manage projects for allocated team
  • Prioritise tasks on their importance and urgency, completing the most urgent tasks in order to meet the expectations of allocated team members
  • Able to project manage effectively (e.g. events)
  • Responsible for ensuring tasks/actions are completed in a timely manner
  • Expenses to be completed and submitted to Finance regularly and in a timely and efficient manner
  • A good knowledge of CRM, MS Word, Excel, PowerPoint and Outlook
  • Cover absence for other EA’s when needed
  • General Ad Hoc administration duties

About you

  • Prior experience as an EA - financial services preferred
  • Educated to University Degree level is preferred
  • Strong MS Office skills
  • Excellent self-motivation and drive and confidence
  • Excellent communication skills and discretion essential
  • Ability to multi task and work well in a team

This is a very busy and fast-paced environment so we are looking for an experienced candidate with a seriously high attention to detail who can manage their day to day duties in a professional and organised manner.

Required skills

  • Communication Skills
  • Financial Services
  • Private Equity
  • Secretarial
  • Bonus

Reference: 36709666

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