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Executive Assistant - Berlin

Posted 9 March by Quest Search and Selection Ltd Easy Apply Ended

My client, one of the fastest growing Fintech company is looking for an Executive Assistant to join their office in Berlin.

Responsibilities:
· Manage all aspects of our office including suppliers (office services, landlords, catering, event management etc.)
· Project management: ensure timely and accurate management and execution of selected
projects, for example finding new office space, moving, events or organizational topics
· Calendar management & prioritization for senior executives
· Travel management: juggle complex and fluid international travel schedules, end to end
· Meetings & conferences: Organise meetings of all sizes, from 2 participants to 200, including all
meeting logistics and agenda management
· Expenses management: ensure timely and accurate expense reports are submitted
· Accounts payable management: ensure incoming invoices are approved and processed in a
timely manner, and checked against budget plans where appropriate
· Entertainment: ensure all incoming guests (internal and external) are hosted effectively,
including on the ground logistics, meeting co-ordination and entertainment
· Co-ordination across the executive team: work with other EAs to the Executive team to
ensure calendars & events are seamlessly coordinated. Share best practice where appropriate.
· Maintain absolute discretion & confidentiality at all times
· Be a professional and friendly "public face" for the executives supported

Education, Skills & Experience:
The ideal candidate will:
· Have excellent oral and written communication skills and be proficient at MS Office suite
· Be fluent in English, other languages are a plus
· Have supported senior executives in a fast moving environment, preferably hospitality, hi-tech or ecommerce
· Have excellent organizational and management skills
· Have experience working in a multinational environment (multiple offices, time zones, cultures)
· Be able to work under time pressure, with accuracy
· Have a positive attitude and a pleasant disposition
· Enjoy a fast pace and constantly changing priorities

If you would like to be considered for this position, please apply with your up to date CV quoting reference number: JO-1802-104033

We request that candidates send their CV as a Microsoft Word document where possible.

Quest Search and Selection is acting as an Employment Agency in relation to this vacancy.

Required skills

  • PA
  • Executive Assistant
  • Board Members

Reference: 34644910

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