Exams Officer

Posted 14 May by Hays Specialist Recruitment Limited
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School Examinations Officer required for a school in South Staffordshire

School Examinations Officer required for a school in South Staffordshire
Required for June 2019
Temporary Role June to July 2019 - Full Time



Job Summary: The Exams Officer will ensure the management, organisation and
administration of external examinations in accordance with the
regulations set by the awarding bodies.

Responsible to: Assistant Headteacher

Role Description / Key Responsibilities:

Exams Officer

* Planning the examination year, managing priorities and ensuring Awarding Bodies' deadlines
* are met.
* Ensure that accurate returns are made to the awarding bodies.
* Liaison with staff e.g. Heads of Department and other staff with responsibility for subjects
* about all aspects of examination regulations and procedures.
* Ensure that all required evidence for access arrangements is up to date and ready for
* Inspection.
* Management of special consideration requests and liaison with parents and candidates about
* evidence needed.
* Briefing candidates as necessary.
* Resolution of exam clashes, including liaison with academy staff and parents.
* Liaison with the HR Officer about recruitment of invigilators
* Management and briefing on a daily basis of senior and other paid invigilators.
* Managing the daily running of external examinations.
* Misconduct or irregularity i.e. handling of incidents, reporting to the Headteacher and
* writing of reports where necessary.
* Dealing with the Awarding Body Inspector.
* Being present in school to receive the results from awarding bodies on the official results
* publication dates, to produce tables of the results, queries on the results and make
* applications to the Boards for re-marks as appropriate.
* Annual review and evaluation of the running of the public examinations.
* Keeping up to date with the latest procedures and regulations by, for example, membership
* of the Examination Officers' Association.

Liaison with staff

* Check unit codes with Heads of Department.
* Produce and send relevant sheets to Heads of Department to complete student entries for
* January /June series GCE and GCSE.
* Give coursework and mark sheets to Heads of Department and when completed check and
* return to Boards/Examiners as appropriate.
* Give copies of student entries to Heads of Department for final checking before sending to
* Boards.
* Liaise with the Modern Languages Department regarding oral timetables and checking of
* tapes etc, prior to exams.
* Liaise with SENCO regarding access arrangements.
* Liaise with SENCO and SLT regarding examinations for Foundation Learners.
* Briefing staff about the regulations for invigilation.

Communication with Candidates

* Ensure personal details are correct for certificate purposes.
* Explain applications for special consideration.
* Provide copies of examination entry statements to check before submitting to Boards.
* Obtain UCI numbers of new pupils and enter onto system.
* Provide all candidates with relevant notices relating to public examinations and ensure that
* candidates are aware of examination procedures and conduct.
* Make provision for pupils to be issued with individual examination timetables.

Entries

* Download base data from Boards for January and June entries.
* Keying in entries to Boards: January & June.
* Process any further amendments as necessary, particularly before deadlines and penalty
* Charges.

Exam Preparation

* Produce examination timetables.
* Produce clashes timetable and ensure pupils are informed of arrangements made.
* Process administration of special consideration candidates.
* Check exam papers against despatch notes and timetables to ensure all have been received
* with sufficient copies. Store securely.
* Check registers and make note of pupil who have extra time to ensure relevant paperwork is prepared. Enter details onto the system for necessary slips to be provided for extra time
* candidates during each public examination.
* Order examination stationery for specific exams.
* Produce candidates' names & numbers for desks.

Public Examinations

* Check all exam papers are accounted for, the register is signed and details on the front of
* the envelopes are completed.
* All sealed envelopes to be registered on Parcel Force sheet.
* Liaise with Parcel Force to collect exam material out of normal exam periods.
* Ensure exam stationery is kept stocked in the Sports Hall throughout the exam period.
* Ensure all paperwork relating to special considerations and overnight clashes is forwarded to
* the Boards at the appropriate times.

Results

* Assist with the download of Vocational, GCSE and GCE exam results.
* Make applications to the Boards for re-marks as appropriate and ensure correct fees are
* paid.
* Produce tables of exam results for the Headteacher, SLT and Heads of Department.
* Process re-marks when submitted to candidates and staff.
* Check invoices with Boards and return fees to candidates as appropriate.

What you need to do now
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Required skills

  • Exams Officer South Staffordshire temporary role

Reference: 37973301

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