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Examinations Coordinator

Examinations Coordinator

We are currently recruiting for a Examinations Coordinator to work within one of our prestigious institutes. This is a temporary full time position, starting ASAP.


The College is a professional membership organisation dedicated to the advancement of the science and practice of pathology. There are currently approximately 11000 members, all of whom are pathologists based in hospitals, universities and laboratories in the UK and overseas. The College's main tasks are to set and maintain training standards for doctors and scientists, to advise on the appointment of consultants, to ensure the membership is kept up to date with current practice through the continuing professional development scheme, and to promote the latest developments in pathology by holding scientific meetings.

The College's mission is to promote excellence in the practice of pathology and to be responsible for maintaining standards through training, assessments, examinations and professional development.

The Examinations Department administers all aspects of the College's Fellowship (FRCPath), Diploma, Certificate, Stage A and BMS examinations and Fellowship by Published Works for 20 medical and non-medical specialties. The Department administers around 100 examinations per year in two sessions for approximately 1300 candidates. The Department's responsibilities fall under the following main headings:

  • Question setting
  • Quality assurance and control
  • Candidate relations
  • Examiner management
  • Regulatory requirements
Job Summary

There are three Examinations Co-ordinators, all of whom have responsibility for providing comprehensive administration support for examination activities. The complexity of the examinations means that it is essential that all members of the Examinations Department work as a team and maintain appropriate cover at all times. The Examinations Co-ordinator will therefore focus on the areas detailed below but other tasks can be assigned by the Examinations Manager or the Senior Examinations Co-ordinator.

Key Responsibilities

Candidate Relations

The Examinations Co-ordinators will work with the Senior Examinations Co-ordinator to ensure that the database and website are up to date and accurate, and ensure that the following tasks are carried out:

·Processing online applications and fees and entering candidates

·Issuing receipts to candidates for payment of examination fees

·Dealing with enquiries from candidates, examiners and advisers, ensuring that more complex issues are escalated quickly and appropriately.

Examination Management

The Examinations Co-ordinators will, along with the Senior Examinations Co-ordinator, be responsible for arranging logistics for a selection of examinations offered. The examinations allocated to the individual Co-ordinators may rotate on a session by session basis or may remain a static allocation. Adherence to deadlines and the internal examination security policy is required at all times.

·Arranging examination centres and facilities within the Examinations budget, including sourcing appropriate venues and all logistics, allocation of candidates to appropriate centres, and booking of examination venues within a fixed budget

·Attending examinations: invigilating at written and dry practical examinations and assisting candidates and examiners at practical and oral examinations.

·Preparing and checking examination material for despatch to examination centres or examiners for marking, including use of the examinations e-management system where appropriate.

·Processing marks, preparing and checking results for the Examiner Panel Chairs, Examinations Committee and candidates.

·Processing submissions of written options towards Part 2 or applications for Fellowship on the Basis of Published Works.

Examiner Management

The Examinations Co-ordinators will liaise with examiners for their allocated examinations to ensure that there are sufficient appropriate examiners to attend meetings and examinations. Duties include:

·Liaising with Chairs of Examiners' Panels, Lead/Host Examiners, Examiners and the Senior Examinations Co-ordinator regarding the organisation of examinations

·Coordinating and, where required, attending and minuting examiners' meetings and workshops, including organising attendees and venues.

·Attending and minuting meetings of the Examinations Committee

·Preparing statistics and any other reports as required.

General duties

·Assisting with Part 1, Part 2, Diploma, Certificate, Stage A and BMS examinations and submissions of Part 2 written options and applications for Fellowship on the Basis of Published Works outside of those examinations in the post holder's direct remit.

·Keeping abreast of relevant research and developments within own professional field, including developments in GMC/HSST policy, statistical methods applied to examinations in standard setting and results, and matters relating to equality.

·Revising processes and continuing to find more efficient and effective ways of working.

·Updating content for the website.

·Maintaining confidentiality (including data protection) and security.

·Undertaking any other such duties and responsibilities as requested which are commensurate with this role.

Specific duties

·This role requires a sustained level of mental demand and concentration, maintaining accuracy and attention to detail at all times.

·This role will involve a significant level of manual handling of examination material.

·This role will include working occasional extended hours or to a rota during examination. sessions and will have periods where annual leave may not be taken or may be limited.

·Some travel within the UK to attend examinations may be required and may include overnight stays.

This is a full time positon starting ASAP (please only apply if you can start working immediately)

Pay rate - £13. 95 per hour plus holiday pay

Required skills

  • Invigilator
  • Examinations Coordinator

Reference: 34690695

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