Events Team Administrator

Posted 7 March by Reed Featured Ending soon
If you're looking for a varied administration role, within a large organisation, then I have the perfect opportunity for you!

My client is seeking a Senior Administrator to support their Community Engagement team.

This is a temporary role due to start at the end of March 2018, and continue for 9 months.

You will be working 37 hours a week, approx 8.30am - 4.30pm every day, but will be required to be flexible.


- Deal with all incoming enquiries via the general inbox
- Manage the CRM system 
- Diarise events and send out calendar invites
- Create reports on marketing activity
- Produce documents, spreadsheets, briefing papers, presentations
- Maintain client database 
- Maintain events database
- Take minutes at meetings and type up notes
- Organise travel / hotels / catering  / parking for team 
Procurement / Purchasing:
- Order all stock / merchandise for events
- Maintain inventory of materials
- Process all invoices
- Keep budgetary records updated
- Manage equipment levels for events 
- Handle all courier arrangements and manage transport of goods to events / roadshows
Customer Service / Liaison: 
- Answer all incoming telephone enquiries
- Communicate new information to internal staff, clients etc
- Attend events / roadshows (must be flexible on evening / weekend working although this is ad hoc)
- Attend open days 
- Manage one temporary member of staff daily
- Manage temporary members of staff at events

This is a highly varied role with lots of responsibility. 

You will need to be able to work independantly, take ownership of your work load, and communicate effectively between internal staff and clients. You will need to be confident representing the client at events and flexible with your working hours.

The successful candidate will also need:
- To be educated to Degree level or equivalent
- To have worked in a Senior level administration role (PA and/or event management would be beneficial)
- Line management experience would be preferable
- To have experience in writing reports / creating presentations / taking minutes
- To have experience supporting multiple people with their administration
- Ability to manipulate CRM systems with ease
- To have experience ordering stock / materials 
- To have experience organising transport and courier transport

If successful for this role, you will get the opportunity to work in a modern, busy environment with fantastic facilities. You will also be paid competitively at a rate of £12.75 per hour.

By working through Reed on a temporary basis you will also be eligible for the following benefits:
• Weekly Pay
• Holiday Pay – 28 days per annum
• Guaranteed offers of work
• Reed Rewards
• Life Assurance
• Pension
• Training & Development
• Reed Discount Club
• Eye Test & Spectacle Vouchers
• Reimbursed Police Checks
• E-Account for timesheets, payslips etc.
• Professional Temping Agreement
• First and Secondary points of contact

Please apply now if you are interested in this vacancy.

Reed Specialist Recruitment Limited is an employment agency and employment business

Application questions

Are you immediately available to start work?
Do you have PA and or Event Management experience?
Are you confident managing a very heavy, varied workload?

Reference: 34632502

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