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Events Marketing Invoicing Administrator

Posted 4 January by Office Angels Ended

THIS IS A TEMPORARY 2 MONTH ROLE FOR AN EXCITING CLIENT BASED IN THE HEART OF CANARY WHARF - PLEASE NOTE THIS ROLE WILL BE INTERVIEWING NEXT WEEK AND WILL REQUIRE CHECKS TO BE CARRIED OUT ON THE IDEAL CANDIDATE

DUTIES AND RESPONSIBILITIES:

Manage Events Marketing invoicing process

Enter all Events Marketing invoices into systems, providing all necessary supporting and approval documentation. Validate GL code breakdown and VAT calculations. Process all new vendor set ups. Follow up with Accounts Payable to ensure vendors are paid in a timely manner and event planners kept updated with progress

Manage Purchasing Credit Cards

Maintain accurate report of charges and cost center/job numbers for multiple cards. Responsible for uploading and processing monthly invoices on time to avoid any late payment charges

Financial Data Reporting

Track all vendor payments in Access/Excel databases and provide regular reporting on spend. Reclassification of charges to Marketing cost centers

Admin support to EMEA Head of Events Marketing

General admin duties including processing expenses, diary management, booking travel and answering phones

OTHER SUPPORT

Answering team phones, ordering stationary, maintaining Marketing supplies cupboard, helping at Town Halls/internal events, distribution of weekly calendars, sending courier packages, ordering and collecting printing etc

  • Supporting with on boarding process
  • Book rooms internally for team meetings as well as conferences
  • Support with the responsibility for the Marketing storeroom and stock levels
  • Source and order gifts
  • Holiday cover for Corporate Hospitality role
  • Coordinate/track FAM trips and venue visits
  • Admin Support for team, booking meetings, arrange visitor access etc.

KEY COMPETENCIES REQUIRED:

  • Numerical - good Mathematics grounding, enjoys working with numbers
  • Attention to detail/accuracy
  • Enjoys working as part of a team and works collaboratively
  • Competent with Microsoft office, particularly Excel
  • Good communication skills - including written and telephone
  • Driven and motivated to succeed

Please note that the following checks below will be carried out after interview stage:

Credit Enquiry - UK, Credential Verification, Basic Criminal Disclosure - UK, UK Directorship Search, Activity and Gap Verification (employment, education and gaps), International Service Offer, Public Safety Verification, Right to Work Document Verification - UK



Office Angels is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

Required skills

  • Coding Administrator / Processing Invoices / Admin Assistant

Reference: 34131615

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