Events Coordinator

Posted 14 March by Hired Ltd

With an enviable history of family ownership dating back to the 19th century, my client is a West End and Kent based publishing/events house. Their culture is one of friendly collaboration with each other and they most certainly like to socialise too - a genuinely nice team of people!

They are now offering an incredible opportunity to someone with about 1-2 years experience of Events. Please see the job description below for more details.

Job Purpose:

Providing administrative support to the Events Department including exhibitions, awards and conferences. Integral role in the preparation pre show and on-site support. Where necessary also support the sales and marketing department. This includes using elan to generate reports for sales, publication, operations and marketing.



  • Generate & export exhibitor login data and send to exhibitors and contractors
  • Ensure exhibitor information has been uploaded onto the Exhibitor Zone for digital and print
  • Collect speaker presentations and biographies when required
  • Chase outstanding forms from exhibitors/contractors eg. health & safety documents
  • Answer exhibitor, contractor and visitor queries particularly busy two weeks out of an exhibition
  • Managing and implementing eshot communications to exhibitors
  • Proof read information produced for exhibitions eg. Exhibitor Manuals, website copy,apps etc
  • Organise and collate the Exhibitor Welcome Packs and on-site printed material eg. Priority reservation forms
  • On-site support within the Organisers Office, feature management and general exhibitor /contractor queries


  • Booking of awards tables
  • Communication with event sponsors, finalists and judges
  • Assistance with the organisation of award entries and entry chasing
  • Preparation and delivery of invitations to the chasing of delegates by phone
  • Telemarketing and telesales support on all events and conferences
  • The Events Coordinator will work with several publication teams based in our offices both inside and outside London, serving various business market sectors.


  • Co-ordination of conference materials being couriered to the venue.
  • Website updates as and when requested
  • Attend team meetings and take minutes
  • Collect names for delegates and pre print
  • Assistance on-site; registration, delegate bag coordination
  • Speaker liaison - collect speaker presentations, bios, photos pre-event and communicate with speakers

Personal Specification:

  • A minimum of 1-2 years previous experience in an events administrator position.
  • Strong computer skills essential including excel, word, adestra & power point
  • Excellent attention to detail
  • Able to work under pressure and multi-task
  • Good personal organisation and ability to handle more than one project at a time, including working with different people within the team
  • Willing to travel to events, as required

Hired are working exclusively on this opportunity, so you won't see this role advertised anywhere else.

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Required skills

  • Awards
  • Marketing Department
  • Corporate Events
  • Invitations
  • conferences

Application questions

Do you have at least 1 year experience working in events?
Are you happy to travel to some events?
Great attention to detail?

Reference: 37515351

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