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Events Booking Admin

Events Booking Admin

Posted 11 June by SLS Recruitment
Easy Apply Ended

Events Booking Admin

Purpose of the Job:

To manage the events booking and coordination of sites/events required for the Managing Director and the contracted Sales Team.

Key Responsibilities:

  • Build and maintain relationships with site managers/event organisers;
  • Ensure that there are enough sites booked;
  • Confirmation of bookings both by email and phone both at the time of booking and shortly before the event is to be attended;
  • Update and the events timetable with the Managing Director and the sales teams;
  • Keep itinerary and manage all events related stock including stands, banners and client specific collateral;
  • Following up with site manager/event organisers to get feedback relating to the Sales team's conduct and to organise repeat bookings where required;
  • Composing and sending Event Log to their suppliers;
  • Maintenance and updating of bookings calendar;
  • Organising and attending site visits (for example to book new sites or to build relationships);
  • Networking and self-development with other event coordinators to improve skill set and to suggest improvements to their current system;
  • Expanding the current database of sites and to get them profiled by their suppliers;
  • Manage paid site budget;
  • Liaise and communicate with events team of their supplier;
  • Adhere to any other client related specifications/requirements.
  • To send out weekly site certificates to build client relationships

Knowledge, Skills and Attributes Required:

  • Proven competency of Microsoft computer packages (Word, Excel, PowerPoint, Access and Outlook);
  • Be of smart appearance in suitable business attire;
  • Enthusiastic, highly motivated, and outgoing individual with ability to use own initiative;
  • Act with and demonstrate good faith towards the company;
  • Act with diligence with regards to data protection and sensitive information.
  • Good phone manner and confident with telephone skills

Location: Colchester
Salary: £16k-20k DOE
Hours: Full time

Reference: 38183979

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