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Events and Travel Administrator

Posted 24 January by Prospects 4 Corporate Travel Easy Apply Ended

Events and Travel Administrator, London, £37.5k plus excellent benefits

Working on client side and part of the Global Admin Team you will be responsible for delivery of global travel and large complex events within a global organisation.

The key responsibilities of the Events and Travel Administrator are as follows:

  • Awareness and understanding of the Global Admin Team work plan and corresponding budgets; recognising own role in delivery
  • Organise meetings and events in partnership with identified internal sponsor; including sourcing, negotiating and recommending hotel, venue and event services
  • Coordinates participant attendance to meetings and events including any travel and financial arrangements; liaises with affiliate and outside organisations; responds to enquiries and directs accordingly
  • Organise travel arrangements including flights, accommodation, transfers, health and visa requirements
  • Prepare and update meeting and event forecasts against budget; monitors spend; identifies variances and escalates in a timely manner
  • Continually updates and maintains accuracy of databases and other tools used to execute delivery
  • Runs all meeting and event related reports; ensures circulation in an appropriate and timely manner
  • Provides onsite support for meetings and events
  • Contributes to the change agenda and implements agreed changes in line with the GAT strategy

The skills required for the Events and Travel Administrator are as follows:

  • Education level, qualifications or equivalent Knowledge, experience and technical skills
  • Experience of booking international travel related services using a GDS
  • Experience of international meetings and/or event organisation
  • Experience of negotiating with external suppliers
  • High quality organisational and administrative skills
  • Excellent written and spoken English
  • Ability to problem solve and identify an appropriate course of action
  • Proficient in using standard office equipment and other relevant software
  • Knowledge of another language
  • Knowledge of fares and ticketing
  • Some travel will be required

Reference: 34308456

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