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Document Controller

Document Controller

Posted 9 April by Hays Specialist Recruitment Limited Easy Apply Ended

Document Controller, Poole, Permanent

Main Purpose of Job

To develop and implement processes related to document control and management and provide a high quality, professional service to clients of Rentec, Contract Managers, Site Staff and colleagues.

Key Duties and Responsibilities:

  • Extensive processing of project documents including uploading and downloading drawings/documents and printing distribution
  • Building and maintaining relationships with design consultants, statutory bodies, sub-contractors, client team, external parties and our own project staff
  • To manage all document control and administration for projects, maintaining accurate schedules and document record logs for all project drawings and documents
  • Understand and fulfil project requirements
  • Maintain the project filing system for electronic and paper based information
  • Prepare, collate, update and provide all necessary documentation
  • Archiving of electronic and paper documentation
  • Updating spreadsheets within Excel, including managing and maintaining trackers
  • Responsibility for the safe and secure storage of documentation and drawings, ensuring correct resources are in place to enable this
  • Assist with preparation and collating of hand over files
  • Manage procurement of selected materials and procurement costs against the Financial Tracker
  • Convey all project requirements and the necessary design criteria to all consultants involved
  • Attend team/hand over/project launch meetings as required
  • Attend design and progress meetings with external parties as required
  • Support and liaise with other staff in the procurement of subcontractors and materials
  • Continued communication with supply chain partners
  • Deliver an effective and efficient administrative service


  • An overall knowledge and understanding of MS Office is essential, it would also be of use if you had overall good IT skills to assist in Document and Drawing Control
  • Excellent record keeping, writing, communication and interpersonal skills
  • Ability to work under pressure, to tight deadlines and to prioritise a heavy workload
  • Industry experience would be beneficial
  • Ability to work on own initiative
  • Ability to work as part of a team and be an effective team player
  • Highly organised, meticulous and structured approach to work loads

What you need to do now
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