Delegations Support Assistant

Posted 15 March by 121 Jobs

This role will provide support and co-ordination to high-profile events taking place in Edinburgh in 2018, in particular Edinburgh International Culture Summit and Social Enterprise World Forum. The postholder will act as primary point of contact with the British Council global network and will support the invitation and participation of senior delegates from countries globally. The role will focus on internal and partner communications, stakeholder management and co-ordination and logistical and administrative support.

Accountabilities, responsibilities and main duties:

  • Act as British Council liaison for international delegations to the 2018 Edinburgh International Culture Summit
  • Manage the invitation and RSVP process
  • Provide guidance, advice and clarification where required to British Council country teams to support delegation confirmation and participation
  • Provide regular updates on participation and issues arising to the EICS Steering Group
  • Attend meetings of the EICS Steering Group
  • Provide updates and information for the EICS Strategic Board
  • Work closely with the EICS Delegations team to ensure seamless handover of delegations' details
  • Work as part of the delivery team in the Scottish Parliament during the Summit
  1. Act as British Council delegate liaison for the 2018 Social Enterprise World Forum (SEWF
  • Support the social enterprise team and country teams with the identification, invitation and confirmation of delegates to the SEWF
  • Provide guidance, advice and clarification where required to British Council country teams to support delegation confirmation and participation
  • Liaise closely with SEWF conference organisers and event team to ensure seamless registration and support of delegates
  • Provide on-the-ground event support during SEWF as required
  1. Work with wider Scotland team to ensure joined up stakeholder management and efficient operation during peak events period in the Edinburgh office
  • Attend team meetings
  • Provide information for internal and external communication
  • Support relationships with external stakeholders including Scotland Advisory Committee members, Edinburgh's Festivals community, Scottish Parliament and Scottish Government events teams as required
  • Represent the Director Scotland in terms of professional yet approachable first point of contact
  • Process financial transactions relating to EICS and SEWF
  • Act as point of contact on EICS and SEWF within the British Council Edinburgh office

Person Specs:

Essential

Working together (more demanding):

Establishes effective ways of working together

Connecting with other (more demanding):

Interacts with other openly and honestly and is approachable

Being accountable (more demanding):

Meets commitments and takes personal responsibility for the results

Making it happen (more demanding):

Delivering clear results for the British Council

British Council Core Skills

Communicating and influencing 1

Planning and Organising 1

Managing Finance and Resources 1

Skills and Knowledge

Communication skills - both verbal and written. Writes clearly, in a style suited to purpose and with the needs of the reader in mind.

Microsoft Office tools particularly Outlook.

Organisational and administrative skills - able to prioritise multiple tasks and deadlines and good attention to detail.

Experience

Proven track record of office administration in busy and complex environments, prioritising multiple tasks and deadlines.

Experience of working effectively with individuals at all levels (particularly senior managers), both internally and externally.

Holding people to account - in eliciting responses.

Application questions

Customer Services?
EICS and SEWF knowledge?
IT Literate?

Reference: 34698322

Bank or payment details should not be provided when applying for a job. reed.co.uk is not responsible for any external website content. All applications should be made via the 'Apply now' button.

Report this job