Corporate Affairs Manager
To establish a high profile for corporate governance and risk management across the Trust, working with the divisions to ensure good practice and communicate lessons learnt. Provide expert corporate governance and risk management advice to the Trust. Support the organisation and administration of Trust Board, its sub-committees and the Council of Governors. Support the Company Secretary/Associate Director of Corporate Affairs in ensuring the Trust has a robust corporate governance and compliance framework which meets the requirements of NHS Improvement and other relevant regulatory bodies.
Temporary: Expected to last until May 2020 with possible extension.
Hours per week: 37.5 hours per week
Salary: £26.00 (Umbrella) or £23.00 per hour (PAYE)
- To assist in providing advice on compliance with UHS policy management, corporate governance, assurance and risk.
- To support the Trust in ensuring compliance with regulatory requirements in relation to corporate governance, risk management, policy management and external inspections, accreditations and peer reviews (regulatory reports).
- Provide support with the overall day-to-day delivery of the UHS corporate governance agenda (including national guidance relating to Governance), through supporting the development, implementation and maintenance of policies, procedures and processes.
- Co-ordinate and collate information for specific areas of responsibility within corporate governance (via reports, spreadsheets or action plans).
- Analyse complex data and trend information relating to governance and risk management data. Regularly author and present high quality reports on areas of lead responsibility to Trust Board committees and sub-groups as required.
- Provide relevant evidence, information and support to the Trusts internal and external auditor’s reviews of risk management and corporate governance processes to enable the Trust Board to be provided with adequate assurance.
- Assist the Company Secretary/Associate Director of Corporate Affairs to ensure that the Board Assurance Framework is fit for purpose, kept up to date and appropriately managed to provide assurance to the Trust Board.
- Oversight and administration of the Trust’s Risk Management System ensuring it remains accurate and fit for purpose.
- Draft and review relevant corporate governance and risk management policies ensuring they incorporate any new or relevant national guidance or legislation.
- Work in conjunction with all Divisions and Care Groups to ensure that risks are appropriately managed, that mitigation plans are robust and risks escalated as required.
- Routine attendance at Risk Scrutiny meetings.
- Support the operational management and development of the Trust’s risk register database including information and training for relevant staff members as required.
- Liaise with document authors and provide advice on content to ensure all Trust documentation (policies, procedures and guidelines) meet internal standards.
- Review all documents submitted from authors and ensure they have been developed in line with the requirements of the Trust Procedural Documents Policy.
- Act as a central point for advice, communication and information on Trust documentation.
- Oversee the Trust wide operational implementation of the Procedural Documents Policy through the provision of information, training, project support (including liaison with staff to encourage and motivate them to comply with Trust requirements) and publication of validated documents on the Trust websites.
- Monitor and proactively chase document leads upon/prior to the review dates.
- Develop and maintain up to date information and advice relating to the Trust documents pages on the Trust intranet and oversee the management of updates to relevant corporate governance pages. Contribute towards the development, design and maintenance of the Trust document section on Trust websites, taking into account feedback from users where available.
- Ensure a policy archive is maintained and managed.
- Ensure copies of Trust documents are provided for external purposes as required e.g. complaints, claims, FOI requests and that appropriate archiving arrangements are in place for corporate policies.
- Provide support to meetings of the Policy Ratification Group (PRG).
- Manage the process for reporting of regulatory activity in relation to inspections, accreditations and peer reviews.
- Liaise with divisions to ensure all regulatory activity is reported accurately and action plans developed with risks identified where necessary.
- Present inspections, accreditations and peer reviews report to Trust Board committee and sub-groups.
- Corporate Governance
- Regulatory Requirements
- Risk Management
- Corporate Affairs
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