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Conveyancing Secretary

Our client, located in Bexleyheath, are seeking to recruit an experience conveyancing secretary.

Key responsibilities:

  • To support fee earners in the management of secretarial work load
  • To support fee earners in the production of files, correspondence, documents, attendance notes etc by typing dictated work or other work as directed
  • To support fee earners in the maintenance of files by effective file management
  • To assist fee earners in the management of caseloads by dealing with file related queries either face to face or by telephone
  • To ensure clients and other contacts are dealt with efficiently, politely and promptly and that appropriate issues are raised with the relevant fee earners
  • To assist in general office administration and the locating of files when necessary
  • To undertake photocopying as and when required
  • To transmit correspondence and other documentation by fax or email when necessary
  • To deal with internal phone calls efficiently, politely and promptly
  • To take clear messages when appropriate and ensure any such messages are drawn to the attention of the relevant fee earner or staff member
  • To ensure that all internal procedures are adhered to
  • To manage own work allocation and productivity with minimum supervision
  • To provide secretarial cover for fee earners other than the fee earner assigned to you as and when required
  • To provide reception cover as and when required
  • To assist with banking, post, DX etc as and when required
  • Supplying quotations to Clients in person and over the telephone
  • Writing letters and financial documents
  • Organising and maintaining case files
  • Scheduling meetings and appointment and meeting Clients
  • Liaising with Local Authorities and Land Registry
  • Dealing with exchanges and completions.
  • Undertaking all post completion work including preparing SDLT’s online and registrations (training will be provided if necessary)
  • Costing and closing client file

Personal qualities:

  • Self-motivated and able to organise own work with minimal supervision.
  • Ability to handle demanding circumstances.
  • Good time management
  • A flexible approach to work.
  • Committed to completing tasks and objectives.
  • Ability to work to the required standard.
  • Attention to detail and quality of work.
  • Committed to improving working practices.
  • Operates effectively as part of a team.
  • Willing to offer help to all colleagues.
  • Open and friendly
  • Good people handling skills - both face to face and on the telephone

Experience required:

  • Recent practical experience of legal secretarial work preferably as a conveyancing secretary
  • Working knowledge of using software packages with good IT and keyboard skills.
  • Experience of handling client enquiries both face to face and by telephone.

Desirable but not essential:

  • Previous use of legal case management software in particular Osprey
  • Working knowledge of Excel
  • A commitment to personal development
  • A willingness to assist with business development

Required skills

  • Conveyancing
  • Secretarial
  • Telephone Manner
  • General Office Administration

Reference: 34290886

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