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Conveyancing Secretary

Posted 10 January by Ideal Personnel and Recruitment Solutions Easy Apply Ended

Our client has a vacancy for a Conveyancing Secretary to work in their Luton office. The working hours of the role will be Monday-Friday 9am to 5.15pm (36.25 hours per week) You will provide competent, efficient secretarial duties. It is a busy role with high volumes of typing and client contact so the ideal candidate will be able to multi-task and prioritise while remaining calm under pressure.

  1. High volumes of audio typing with some copy typing;

  2. Ensuring all client details are kept up to date;

  3. Liaising with clients, estate agents and solicitors face to face or by telephone;

  4. Managing files throughout the transaction in accordance with CQS procedures;

  5. Diary managements including booking meeting rooms;

  6. Using Case Management Systems, Land Registry Portal, SDLT, Outlook, Excel and other computer packages as appropriate;

  7. Ensuring key dates are met;

  8. Checking post and dealing with matters arising when required;

  9. Scanning, copying and faxing;

  10. Opening/closing/storage and retrieval of files in accordance with procedures, as required;

  11. Obtaining title deeds, Land Registry title and plans;

  12. Preparing Contract documentation;

  13. Obtaining searches and replies to property questionnaires;

  14. Preparing Completion Statements and completing transactions, as required;

  15. Registration of title and dispatch of deeds to lender and client, as required;

  16. Providing typing support to other members of the conveyancing department as required.

The appropriate candidate will have the following skills and attributes:

  • An understanding of Conveyancing procedures to include filling in legal forms;

  • Fully understand and manage a file’s CQS compliance and adhere to the strict policies and procedures;

  • Ability to work independently, as well as in conjunction with the rest of the department;

  • Demonstrates persistence and commitment to completing tasks and objectives;

  • Delivers output to a high standard;

  • Excellent telephone manner;

  • Multi-task in a busy environment with the ability to prioritise;

  • Fast typing skills;

  • Ability to use Case Management systems ideally OMS;

  • High level of accuracy and attention to detail;

  • Excellent communication, ability to converse with a diverse range of people at all levels;

  • Understand the importance of confidentiality;

  • A commitment to maintain high client care standards;

  • Steadiness under pressure;

  • Reliable and dependable;

  • Proactive;

  • Flexible approach to work;

  • Positive attitude.

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.

Reference: 33803808

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