Nature of the role:
To provide administrative and technical support in busy conveyancing and private client departments.
Â· Being the first point of contact for all clients in person and on the telephone;
Â· File opening and closing in accordance with the firms accounting and client care
Â· Scanning incoming post and documentation on to the firms electronic document
Â· Time recording on the firms electronic accounts system if required;
Â· Preparation of contracts and bundles of supporting documentation on sale matters;
Â· Requisitioning standard searches on purchase matters;
Â· Preparing general correspondence in letter and email format;
Â· Assisting the fee earner in preparing reports to clients;
Â· Keeping the firms electronic document storage system up to date in all matters;
Â· Preparing standard correspondence and supporting documentation at exchange of
Â· Dealing with all precompletion matters including preparation of financial statements;
Â· Administering completions and preparing applications for registration for submission
to the Land Registry;
Â· Liaising with clients, other lawyers, estate agents, mortgage brokers etc. on a day to
day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earners involvement may be required and recording in writing on files details of all contact;
Â· Providing prospective clients with quotes and converting them in to work
Â· Forming part of the reception lunchtime cover rota.
Â· Archiving of all files for the conveyancing department
Â· Managing fee earners diaries and booking conference rooms as required
Â· Undertake any other duties that may be necessary and/or appropriate to the role
List the skills, qualifications, personal qualities and additional requirements necessary for the role.
Â· Efficient and accurate word processing
Â· Excellent written and verbal communication skills
Â· Compassionate and sensitive client care
Â· Time management skills
Â· The ability to work independently
Â· The ability to work under pressure and to cope with a varied and often fast moving
Â· To present a smart and professional appearance and manner
Â· Excellent IT skills including Windows 10, Microsoft Office 365 including Word, Excel,
Personal qualities required:
Â· Excellent telephone manner and interpersonal skills
Â· A helpful, friendly and patient approach
Â· A good sense of humour
Â· Dedicated and committed.
Â· Excellent time-keeping
Â· Compassion when meeting families of the deceased
IF YOU ARE INTERESTED IN THIS ROLE PLEASE SUBMIT YOUR CV TO TANYA COGHILL AT BROWNS LEGAL ASSOCIATES AS DIRECTED.
- Legal Assistants
Bank or payment details should not be provided when applying for a job. reed.co.uk is not responsible for any external website content. All applications should be made via the 'Apply now' button.Report this job