Conveyancing Assistant

Posted 22 March by Browns Legal Associates

CONVEYANCING ASSISTANT

SALISBURY

NEGOTIABLE

Job Description:

Nature of the role:

To provide administrative and technical support in busy conveyancing and private client departments.

Key responsibilities:

· Being the first point of contact for all clients in person and on the telephone;

· File opening and closing in accordance with the firms accounting and client care

procedures;

· Scanning incoming post and documentation on to the firms electronic document

storage system;

· Time recording on the firms electronic accounts system if required;

· Preparation of contracts and bundles of supporting documentation on sale matters;

· Requisitioning standard searches on purchase matters;

· Preparing general correspondence in letter and email format;

· Assisting the fee earner in preparing reports to clients;

· Keeping the firms electronic document storage system up to date in all matters;

· Preparing standard correspondence and supporting documentation at exchange of

Contracts;

· Dealing with all precompletion matters including preparation of financial statements;

· Administering completions and preparing applications for registration for submission

to the Land Registry;

· Liaising with clients, other lawyers, estate agents, mortgage brokers etc. on a day to

day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earners involvement may be required and recording in writing on files details of all contact;

· Providing prospective clients with quotes and converting them in to work

· Forming part of the reception lunchtime cover rota.

· Archiving of all files for the conveyancing department

· Managing fee earners diaries and booking conference rooms as required

· Undertake any other duties that may be necessary and/or appropriate to the role

Person Specification:

List the skills, qualifications, personal qualities and additional requirements necessary for the role.

Skills required:

· Efficient and accurate word processing

· Excellent written and verbal communication skills

· Compassionate and sensitive client care

· Time management skills

· The ability to work independently

· The ability to work under pressure and to cope with a varied and often fast moving

office environment

· To present a smart and professional appearance and manner

· Excellent IT skills including Windows 10, Microsoft Office 365 including Word, Excel,

Outlook

Personal qualities required:

· Excellent telephone manner and interpersonal skills

· A helpful, friendly and patient approach

· A good sense of humour

· Dedicated and committed.

· Excellent time-keeping

· Compassion when meeting families of the deceased

IF YOU ARE INTERESTED IN THIS ROLE PLEASE SUBMIT YOUR CV TO TANYA COGHILL AT BROWNS LEGAL ASSOCIATES AS DIRECTED.

Required skills

  • Conveyancing
  • Solicitors
  • Legal Assistants

Application question

Do you have 1 years experience supporting a Conveyancing Department?

Reference: 33769623

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