Contracts Manager / Project Manager

Posted 11 December 2019 by JLD Recruitment Ltd

Contracts Manager / Project Manager

Location: Southend on Sea, Essex

Salary: Up to £35,000 per annum (dependent on experience)

Reporting to: Managing Director & Head of Projects

Global travel will be required

Full UK Licence and own transport is essential

Must be flexible with working hours/staying away from home

Duties:

  • To facilitate the completion of projects in a timely and cost-effective manner
  • Ensure all deadlines are met
  • Work closely with the Production Planner to ensure smooth running of all projects
  • Take joint responsibility with other management towards multi-level quality assurance/inspection standards.
  • To use and always update the Control Document daily working closely with the Project Team to ensure completeness - to be treated as a live document
  • Liaise with FD in relation to budgets and finances
  • Act in a pro-active way to cut costs by:

o Find better prices than those on your budget.

o Check labour needed with the installation manager - could the team size be reduced?

o Check whether you can double up deliveries or collections.

o Check whether deliveries can include dropping off a sample for the sales team etc

  • Ensure that any items are contra or back charged where relevant
  • Act in a pro-active way to cut costs by increasing efficiency, co-ordinating services and deliveries
  • Hand over in full from the sales team - accepting the handover if all information is present. If the handover is incomplete, return to sales team for review.
  • Handover in full to production - full 'file 3’ to be handed to production.
  • Order/Book installation teams via the Installation Manager
  • Order/Book transportation & any other 'non-production’ necessities - using Sage PO system
  • Ensure all deadlines are met, ensuring all orders are placed and confirmed in time to meet the lead times required
  • In the event of client dissatisfaction/complaint, ensure that an active approach is taken to investigate, resolve and report to all parties involved. Always ensuring that things are dealt with in a timely manner and that the client is always fully aware
  • Attend Project Meetings when scheduled & fully prepare any information that will be needed
  • ISO9001 - assist the company to complete all tasks required. Maintain the Complaints Log/Comments Log efficiently.

Reporting:

  • To provide a Weekly Management report to Managing Director

Communication:

  • Ensure that nothing is left in an ambiguous or 'open-ended’ conclusion
  • Ensure that emails are accessible 24/7 & respond within 12 hours
  • Constant and effective communication with clients, suppliers, production, sales to ensure a transparent and efficient company process
  • Communication by email - to respond to all emails on the day of receipt and ensure that all relevant parties are cc-ed as necessary

Team/Organisational Work:

  • To ensure confidentiality on all appropriate matters, and recognise that any breach of this confidentiality will be treated seriously
  • To ensure that all work is to the highest quality whilst complying with all company standards
  • To foster a 'can do’ culture by actively seeking solutions to problems
  • To foster a good working relationship with all whom the job interacts
  • To be responsible for conforming to the policies and procedures as set out in the staff handbook, including health & safety requirements and attending courses as directed
  • To attend staff meetings as required

Personal Development:

  • To identify own on-going educational needs and discuss with your Line Manager
  • To be prepared to develop skills that are required to meet the demands of the role as it evolves over time
  • To always conduct yourself in a professional manner
  • To carry out all aspects of your role positively and with enthusiasm

Application questions

Do you have project management experience?
Do you drive and have access to your own vehicle?
Are you happy travelling around the UK/Europe and staying away from home?
Can you be flexible with working hours?
Have you worked in a manufacturing environment?

Reference: 39547386

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