Contracts Administrator

Posted 8 September by REED Business Support

An exciting opportunity has arisen to work as part of a team of administrators to ensure the smooth running of this client's services helpdesk. 

This is a busy and multi-tasking role, so you must enjoy a challenge and be happy spending the majority of your day communicating via phone and email.

Main Responsibilities include:

  • Dedicated contracts administration to a portfolio of sites
  • Answering phone calls within a timely manner – transferring and taking messages where necessary
  • Daily interaction with clients/subcontractors and internal staff
  • Responding to all callouts that come through from your clients - via phone or email
  • Placing purchase orders with sub-contractors and suppliers
  • Collaborating with sub-contractors for all health and safety documentation
  • Scheduling staff on a weekly basis
  • Producing documentation for invoicing on a weekly basis
  • General filing
  • Site set up – paper and electronic
  • Daily input of all works onto inhouse system
  • Administration assistance to Contracts Manager
  • Assisting the Contracts Manager in compiling monthly/quarterly contract reports
  • Ad-hoc administration duties
  • Daily update of clients’ database 

The successful candidates will possess the following attributes:

  • Excellent communication and interpersonal skills
  • Proven administrative skills
  • Proven customer service skills
  • Database knowledge
  • Experience of placing purchase orders and invoicing
  • Experience of compiling reports

Application questions

Do you have contracts administration experience?
Do you have experience of placing purchase orders and invoicing?
Do you have a car to use to get to work?
Do you have experience of compiling reports?
Do you have office admin experience?

Reference: 40840493

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