Contracts Administrator

Posted 6 February by REED
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 This is a multi-tasking role with strong communication skills required via the phone and email.

Hours 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break

37.5 Hours per week

Main Duties:

1. Dedicated contracts administration to a portfolio of sites = team of 1 Contracts Manager and up to 6 engineers

2. Answering phone calls within a timely manner – transferring and taking messages where necessary

3. Daily interaction with clients/subcontractors and staff

4. Responding to all callouts that come through from your clients - via phone or email

5. Placing purchase orders with sub-contractors and suppliers

6. Collaborating with sub-contractors for all health and safety documentation

7. Scheduling engineering staff on a weekly basis

8. Producing documentation for invoicing on a weekly basis

9. General filing

10. Site set up – paper and electronic

11. Daily input of all works onto IBMS (inhouse) system

12. Administration assistance to Contracts Manager

13. Assisting the Contracts Manager in compiling monthly/quarterly contract reports

14. Ad-hoc administration duties

15. Daily update of clients’ database

Reference: 39771039

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