Contracting Services Officer
Department: Finance and Contracting
Pay Rate: £13.45 paye plus holiday pay or £15.46 per hour umbrella
Location: Omagh, Northern Ireland
Job Type: Temporary
Duration of the role: This is a temporary role expected for 1 to 2 months and maybe longer
Working days and hours: Monday to Friday, 37.5 hours per week
Suitable applicants must meet the Criteria below:
A University Degree or relevant professional qualification or equivalent
3 years’ experience within a public or voluntary sector organisation at Band 4 or equivalent in an administrative/clerical role
5 years’ experience within a public or voluntary sector organisation at Band 4 or equivalent in an administrative/clerical role
In addition to one of the above:
Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.
The postholder will assist the Contracting Services Manager in developing, maintaining and monitoring the Trust’s extensive portfolio of Contract and Service and Budget Agreements within a quality assurance framework.
This will include Service and Budget Agreements with Health and Social Services Boards / Health and Social Care Authority, other Trusts, the Republic of Ireland as well as Contracts with the private and voluntary/community sectors.
The postholder will report directly to the Contracting Services Manager and will be required to work closely with Heads of Services and Locality Services Managers. Specifically the postholder will be responsible for developing and implementing monitoring mechanisms to support the Trust’s performance management systems/compliance with Service and Budget Agreements and commissioning bodies. A main function will be to establish and maintain good communication links with key stakeholders, Service Providers, Trust Service Managers, Finance and Information staff.
He/she will be expected to work on his/her own initiative and be responsible for assisting the Head of Contracting Services and also the Contracting Services Manager in their roles.
In the absence of the Contracting Services Manager, the postholder will also be expected to deputise as necessary particularly with regard to attendance at meetings and undertaking responsibilities at Contracting Services Manager level.
MAIN DUTIES & RESPONSIBILITIES
Production of contracts for Residential/Nursing Homes, Domiciliary Care, Daycare and other general health and social care services which may include Boards, Trusts and Republic of Ireland, in conjunction with relevant Service Managers and Professional colleagues.
Facilitate the process of ensuring that new Nursing/Residential Homes, Domiciliary Care Providers and Day Care are appropriately evaluated. This also entails close liaison with staff in social services, information and finance departments with regards to finalisation of financial components.
Participation in the roll-forward of Contracts and Service and Budget Agreements with external organisations on a planned basis.
Initiate, prepare and provide statistical analysis of monitoring reports on a quarterly basis (or as and when required) for distribution to Heads of Services and present this information to facilitate decision making at contract review meetings.
Support directorates in the service and contract review process.
Update contracts as required, taking account of new legislation and standards.
Provide an administrative role in the tendering process of new services as and when required.
Financial & Resource Management
Develop and monitor appropriate controls within scope of responsibility in accordance with the Trust’s Schedule of Delegated Authority
Ensure that the Trust’s funds are effectively used, that financial commitments represent value for money and comply with standing financial instructions and Trust protocols
Manage and monitor service standards, contracts and agreements arising from relationships with internal and external suppliers.
Establish a supportive, fair and open culture that encourages and enables staff, within your area of responsibility, to meet required performance standards.
Identify, at least annually through performance appraisal, training and development needs of staff in line with the NHS Knowledge and Skills framework and to carry out the development review process as required.
- Contract Management
- Public Sector
- Voluntary Sector
- Budget Agreement