Contract Support

Posted 5 November by Hays Specialist Recruitment Limited
Easy Apply

Facilities Contract Support

Your new company
Working for a commercial real estate service and investment firm. It is the largest company of its kind in the world. It operates more than 450 offices worldwide and has clients in more than 100 countries.

Your new role

  • Provide a comprehensive financial and administrative service.
  • Provide a comprehensive and flexible contract administration service to the local contract where based and the multi-site account as required
  • Maintain concise records of all transactions relating to the site
  • Liaise regularly with client representative and continuously display the correct behaviours
  • Monitor and report on all repairs, PPM works and waste management and recycling

Field reactive calls from the client to assist with compliance of KPI's & SLA's
Administer webquote
Correspondence and filing
Minutes of meetings
Preparation of reports and documentation
Updating of electronic records
Material ordering and administration
Subcontractor's administration
Raising purchase orders and ensuring that purchase orders are updated when changes required.
Production of valuations and presentation of results
Contract renewal documentation
Production of short range plan information
Quote logging and processing
Collating timesheets from engineers, chasing and checking quality of data
Contract set-up (PPM / System support)
Application billing preparation
Contract escalation process

What you'll need to succeed
Good PC based skills, with experience in Word/Excel PowerPoint and Outlook
Previous experience of a customer-facing role using operating systems such as Dynamics AX or Concept software
Some financial / accounting experience would be an advantage
Must demonstrate a strong sense of customer focus.
Excellent verbal, and good basic standard of written, communication skills.
Self-motivated and systematic
Results/ task orientated, attention to detail and accuracy
Excellent time management and organisational skills
Commitment to continuous improvement
Reliable and committed
Calm manner, able to work under pressure and with changing demands and priorities.
Be flexible to work outside core office hours from time to time

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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