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Contract Coordinator

Posted 12 October by RPS Group Ended

WORKING HOURS: 40 per week



Responsible for IMS Coordination, timely H&S reporting and BEST administration. Take a leading role in H&S on the contract to ensure progress against the clients H&S Roadmap and reporting on BEST performance and trends. Monitor compliance with the RPS IMS system and prepare for the auditing of the system. To requisition PPE, tools, equipment and consumables on behalf of the Project Managers and also office equipment / stationary for the contract office at St. Mellons. Undertake the general office management duties, being the principle point of contact with the office facilities management company 'Lee Baron’ and be the designated fire marshal and first aider. The Contract Coordinator will produce the monthly newsletter for the contract employees and prepare the presentation slide deck for the monthly client commercial meetings.


  • Coordinate the contract compliance of the Integrated Management System (IMS) to ensure readiness for audit.

  • Maintain a high level of accuracy in preparation and presentation of contract specific information.

  • Sound knowledge of the St. Mellons office administration processes and facilities management.

  • Define and implement procedures for record retention, either electronically or manually.

  • Maintain office equipment and consumables and ensure the office is presented in a professional way to clients and visitors.

  • Record Health and Safety incident information onto the client’s corporate system Assure.

  • Update contract details onto Insight System.

  • Produce the monthly Behavoural Safety newsletter.

  • Identify regular Health Initiatives in line with the contract H&S Roadmap.

  • Behavioural Safety Reporting, planning H&S Champions Meetings, Liaising with H&S Consultant.

  • Support transition to new system process / procedure changes, such as Insight.

  • Attend the clients JBT health and Safety forum with the Framework Manager

  • Chair the H&S Champions meetings on a quarterly basis.


  • Appropriate academic qualifications or strong academic background

  • A strong focus on Health and Safety, Quality and Environment.

  • NEBOSH Occupational Health and Safety

  • IOSH Managing Safely

  • Full UK Driving Licence


  • Analytical and problem solving skills; Ability to act on one’s own initiative to solve and overcome problems / issues;

  • Decision making skills;

  • Effective verbal and listening communications skills;

  • Attention to detail and high level of accuracy;

  • Effective organizational skills;

  • Effective written communications skills;

  • Computer literacy skills incl. MS Office Excel, Word, PowerPoint and Publisher;

  • A minimum of 12 months working in a similar role;

  • Excellent interpersonal skills and the ability to work effectively within a team.

Required skills

  • IOSH
  • Office Administration
  • Office Management

Reference: 33537783

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