Contract Co-ordinator

Posted 4 January by Newstaff Employment Services Ltd

Hours are 8am-5pm Monday to Friday and duties are as follows

Working within a small team you will report to the Office Manager and the Sales & Marketing Manager.
You will be responsible for producing accurate detailed quotations for existing and new clients. Upon
receipt of an order you will be responsible for ordering all materials / plant and manpower required to
complete the task on time and within budget along with co-ordinating the project until completion.
Main Duties:
• Produce accurate quotations based on the information given to you by our Technical Sales
Representative / Area Sales Representatives
• Working on long and short term projects simultaneously.
• Any amendments required by the area Sales Manager and/or customer is to be recorded and
updated onto our in house system, ensuring costs are added, amended where required.
• Ensure all information is input accurately onto our in house database application (Filemaker Pro).
This includes new orders, client details, site details, new enquiries, quotation details, invoices and
purchase orders.
• Ensure materials are delivered to site as and when required.
• Provide our Works Planner with a project details so to schedule engineers.
• Ensure all plant is delivered to the correct address / location / customer.
• Provide information to the Sales & Marketing manager as and when required.
• Produce quality quotes, minimize costs and maximize working capital.
• Assist in Writing and maintaining accurate processes and procedures for all contract coordinator
• Check and adjust data when required.
• Manage control measures to ensure mistakes, inaccuracies and discrepancies are highlighted,
addressed and resolved.
• Produce Risk and Method Statements to suit each project.
This position requires:
• Excellent communication skill. You will be liaising with our Sales team, engineers, suppliers,
surveyors and customers on a regular and ongoing basis.
• Multi-tasking skills
• Top end organizational skills. Planning and organizing all products, plant and manpower to be
available at the same start date with works completion also being imperative on a number of
major working sites.
• Ensuring (RAMS) risk and method statements are site specific as required and accepted by the
customer in advance to works taking place.
• Create operational and maintenance manual (O&M Manual)
The job role may also include other reasonable duties / tasks from time to time.
Person Specification:
• Ideally possessing suitable background experience in planning and organization.
• Strong analytical and problem solving skills.
• Estimating experience.
• Purchasing experience.
• Possess excellent verbal and written communication skills for a demanding and customer
focused working environment.
• Possess excellent business administration skills in accordance with modern best practice
• Possess the ability to work productively, efficiently & effectively with initiative and drive under
tight timescales and pressure whilst maintaining attention to detail, speed and quality.
• Possess the willingness to learn, improve and adapt.
• Must possess a good understanding of IT (MS Office, email, etc.) Training will be provided on
our in house software

Application questions

do you have estimating and purchasing experience?
do you have your own transport?

Reference: 34137175

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