Conference Venue Sourcing Assistant

Posted 21 February by Globaldata Featured

The Company

Arena International, part of Global Data, runs over 80 international conferences and forums every year, with a thriving programme that is always expanding. Our portfolio spans numerous industry sectors and geographical regions.

Role Responsibilities

Due to growth and expansion an exciting role to assist in all events sourcing activity for this fast paced international events company.

  • To work in conjunction with the Head of Venue Sourcing
  • Responsible for distributing Request For Proposals [RFP’s] to suitable venues
  • Use of venue sourcing tools such as Cvent
  • To be familiar with the company event requirements and how to determine suitable venues
  • To keep accurate records of venues’ availability and suitability - maintain and update databases
  • Manage proposals and pass on relevant information to the Head of Venue Sourcing
  • To collate and review materials such as floor plans, capacity charts and food and beverage information
  • Put together basic cost sheets and GPMs
  • To be aware of the company budgets and desired GPMs and be pro-active with suggestions on how to meet these
  • The ability to conduct basic negotiation with venues with a view to develop these skills in time
  • To become involved in contract processes and develop knowledge on these in time
  • Build relationships with key venues and suppliers internationally
  • To source suitable new venues in new locations and keep up to date with new venues opening around the world

Skills & Competencies:

  • Industry working knowledge and experience - e.g. Event manager, agency background and/or hotel conference office/reservations/hotel experience
  • Experience of negotiation with venues or suppliers
  • Methodical approach to work with good project and time management skills - demonstrable ability to manage multiple projects at once
  • Good knowledge of excel and the ability to record financial information/update costs
  • Show good initiative and communication skills, specifically telephone techniques
  • Confident and friendly personality which is portrayed on the telephone and also face to face when meeting clients
  • A positive and determined approach and work attitude

£21,000 - £23,000 depending on experience

Required skills

  • Event Planning
  • Corporate Events
  • Event Driven
  • Venue Management
  • Venue Search

Reference: 34524388

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