Commercial Property Legal PA

Posted 11 March by Hays Specialist Recruitment Limited
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Professional Commercial Property Legal PA is required on a permanent basis.

Your new company

An organisation based in Glasgow now requires a professional Commercial Property Legal PA on a permanent basis to provide PA and administrative support to in-house legal team.

Your new role

You will be a confident PA with a background in Commercial Property. You will be experienced in covering document preparation with commercial property focus, audio transcription, diary management and client telephone liaison, ad hoc support to management.

  • Perpetration of legal documents including travelling drafts of leases, licences and other ancillary documents
  • Typing of letters and other correspondence in standard `house style` and/or from audio dictation
  • Dealing with correspondence in both hard copy and electronic format with posting of letters.
  • Ordering searches, using SCOTLIS and liaising with local authorities to carry out highways searches, obtain copies of planning permissions and other related tasks as required.
  • Preparing engrossments of documents and arranging for their approval and execution
  • Screening of telephone calls into the Glasgow office, dealing with incoming emails and sending emails on behalf of the solicitor.
  • Liaising and working remotely with the legal teams, accounts department and administrators in other offices.
  • Maintaining files both manually and electronically
  • Office administration procedures (with regular review and improving when as appropriate) including responsibility for stationary and office supplies.
  • Multiple diary management

What you'll need to succeed

  • Minimum of 2 years' experience in a Legal Secretary or Legal PA role ideally in a commercial property environment
  • Fast and accurate audio and copy typing skills
  • Excellent English grammar/spelling and familiarity with legal terminology
  • IT literate - intermediate user of Microsoft Excel, Word and Outlook.
  • Accuracy and high attention to detail in order to produce accurate work.
  • Ability to organise and prioritise workload to the required standard and within the required timescales
  • Excellent communication and interpersonal skills, including experience in dealing with a range of clients/contact via telephone and face-to-face
  • Ability to work effectively within a team as well as independently
  • Ability to work under pressure as and when required
  • Pro-active and able to use own initiative within set guidelines
  • A working understanding of commercial property legal processes and documentation

What you'll get in return

A competitive salary
Life Assurance

What you need to do now
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Reference: 40136095

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