Commercial Property Legal PA / Secretary

Posted 5 February by The Workshop

Commercial Property Legal PA / Secretary

Epsom

Permanent

The prime role of the PA is to provide direct support to the Fee Earner to enable them to operate at optimum efficiency. The PA is expected to use a high degree of self-management and initiative.

Key tasks and duties:

  • Prepare correspondence and documents through audio-typing and word processing.
  • Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
  • Prepare mail and enclosures for dispatch.
  • Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
  • Make appointments, arrange meetings and to maintain an up to date diary for his/her fee earner.
  • Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
  • Provide support to other secretaries as required.
  • Provide guidance to junior and temporary secretaries when required to do so.
  • Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
  • Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
  • Ensure the confidentiality of all the firm's and clients documentation and information.
  • Undertake on-line form filling requirements
  • Operate the Firm's Case Management System
  • Consider improvements to the efficiency of the department.

Skills and knowledge

  • Substantial previous Legal Secretarial experience including at least 2 year's experience in the specialist area
  • Advanced IT skills in relevant packages
  • Keeps up with Fee Earner's work production
  • High accuracy levels
  • Communicates professionally with clients both on the 'phone and personally'
  • Provides good customer care
  • Demonstrates a pro-active approach to work and clients
  • Progresses client matters without supervision and in the absence of the fee-earner
  • Takes on other tasks
  • Prior knowledge of case management systems
  • Knowledge of law / legal practice

Required skills

  • Previous relevant experience

Reference: 34398005

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