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Commercial Property Legal PA / Secretary

Posted 5 February by The Workshop Easy Apply Ended

Commercial Property Legal PA / Secretary



The prime role of the PA is to provide direct support to the Fee Earner to enable them to operate at optimum efficiency. The PA is expected to use a high degree of self-management and initiative.

Key tasks and duties:

  • Prepare correspondence and documents through audio-typing and word processing.
  • Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
  • Prepare mail and enclosures for dispatch.
  • Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
  • Make appointments, arrange meetings and to maintain an up to date diary for his/her fee earner.
  • Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
  • Provide support to other secretaries as required.
  • Provide guidance to junior and temporary secretaries when required to do so.
  • Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
  • Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
  • Ensure the confidentiality of all the firm's and clients documentation and information.
  • Undertake on-line form filling requirements
  • Operate the Firm's Case Management System
  • Consider improvements to the efficiency of the department.

Skills and knowledge

  • Substantial previous Legal Secretarial experience including at least 2 year's experience in the specialist area
  • Advanced IT skills in relevant packages
  • Keeps up with Fee Earner's work production
  • High accuracy levels
  • Communicates professionally with clients both on the 'phone and personally'
  • Provides good customer care
  • Demonstrates a pro-active approach to work and clients
  • Progresses client matters without supervision and in the absence of the fee-earner
  • Takes on other tasks
  • Prior knowledge of case management systems
  • Knowledge of law / legal practice

Required skills

  • Previous relevant experience

Reference: 34398005

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