Commercial and Legal Team Co Ordinator

Posted 8 April by Yolk Recruitment Ltd
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Legal Secretary / PA
UK – Bath - Competitive Salary – 2/3 days in office and 2/3 days working remotely

Yolk recruitment are working with an independent, international engineering practice that for over 40 years has become synonymous with the delivery of creative, value led building and city solutions. Having worked on every continent, the clients include more than 90% of the world’s leading architectural practices. This company has also collaborated with global organisations such as the United Nations and the World Bank. The company is global, having 26 locations worldwide and over 1900 employees.

The opportunity

The rare opportunity has arisen for an experienced Legal Secretary/ PA to join the In house Commercial & Legal team. This position would be 2-3 days a week in the Bath office with flexibility to work from home 2-3 days a week. Within this role you will be supporting the Global Director for Commerical Legal and Digital Risks and the UK Commerical and Legal director. The official title of this role is Commerical and Legal Team Co-ordinator.

This is what you'll be doing 

You will provide proactive and strategic support with the internal business assisting with and taking ownership of delivery of projects and company initiatives as well as:
  • Reporting, planning scheduling and organising tasks to ensure smooth running of team and maximise capacity of the two directors
  • Maintain informed position on two directors diaries, taking messages and managing interfaces with external and internal contacts
  • Act as a liaison between all departments, stakeholders and clients
  • Create Commerical and Legal Team meeting agendas and schedules including communicating/confirming guest speakers
  • Creating power point presentations and documentation for meetings
  • Reliably prepare and edit correspondence, communications, presentations and other documents
  • Filing of emails for both directors
  • General administration duties to support the team including photocopying and scanning, typing formatting, modifying documents, reports, spreadsheets
  • Liaising with a variety of teams including project teams, IT, HR, Finance and Marketing to collaborate and coordinate operations
This is what you'll bring to the Team

You will have experience working as a Legal Secretary, PA or legal assistant and the following skills/ experience:
  • Pro-active in achieving goals and objectives,
  • Able to carry out arrangements and tasks efficiently, with initiative and independently, working with Directors working in different offices/remotely
  • Ability to effectively prioritise workflow
  • Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
  • Experience of supporting a team of people as well as working on a one to one basis
  • High standards of ethics and confidentiality to handle sensitive information
  • A solid foundation of office experience and a proactive approach to your work.
  • Ability to problem solve and think on your feet
  • Extremely detailed oriented
  • Strong IT skills

This is what you'll get in return

This is an excellent opportunity for a Legal Secretary/ Legal Assistant to join a company which is a world leading organisation, and these are a few of the benefits you will get in return.
  • Competitive salary
  • Generous holiday entitlement 25 days per annum, exclusive of Bank holidays
  • Hybrid working arrangements
  • Company Pension Scheme
  • Life Assurance
  • Income protection
  • Flexible benefits – including cycle scheme, Dental Insurance, Optical Cover, Travel insurance and Corporate discounts
  • 3pm finish on the last Friday of each month (cant equate to additional 4 days leave per annum)
If you would like any further information or would like to apply for this position, please contact Abbie Jackson on or alternatively forward your CV to .
Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work.
*Please note, whilst we do our best to contact all candidates, due to the high number of applications we receive we cannot guarantee this for every role. If you have not heard anything from us within 7 days of applying - then unfortunately you have been unsuccessful. Please keep an eye on our website for more opportunities.

Reference: 46455515

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