Job Title: Clerk to the Board of Governors
Location: West Sussex
About the Role:
To provide procedural and legal guidance, prepare and circulate agendas, take minutes, handle correspondence and to deal with sensitive and confidential issues,
- Ensuring, in consultation with the Chair, that the agenda and accompanying reports are prepared and circulated for Board meetings at least seven days beforehand,
- Ensuring that the minutes of Board meetings are prepared, agreed with the Chair and circulated as soon as possible after the meeting.
- Ensuring that the decisions of the Board are acted upon.
- Attend Board meetings and those sub-committees and working groups meetings that are appropriate to gain knowledge in order to execute the clerk's duties effectively.
- Keeping governors aware of appropriate training courses and seminars provided by various bodies. Make the necessary arrangements for governors who wish to attend such courses or seminars. Keep a record of the training courses and seminars attended.
- Maintaining a register of the financial interests of governors that are disclosed to the Board at its meetings.
- Provide new governors with a Welcome Pack.
- Record decisions accurately and objectively with timescales for action
- Submit drafts to the Chair and Headmaster for amendment/approval
- Notification of the Board meetings, other than the Annual General Meeting and any extraordinary General Meetings, in accordance with the Articles of Association.
- Advise the governors on procedural matters.
- Maintain records of governing body correspondence.
- Maintain copies of current terms of reference and membership of committee and working parties and nominated governors.
- Maintain a database of names, addresses and category of governing body members and their terms of office.
- Keep up to date with current educational developments and legislation affecting school governance
- Excellent level of literacy and numeracy.
- Sound experience in minuting meetings and/or note taking
- Knowledge and experience of writing agendas and accurate concise minutes.
- Excellent IT Skills
- Clear communicator and manage information effectively.
- Confident speaking skills, especially in-front of groups.
- Excellent record keeping, information retrieval, research and dissemination of data.
- Excellent time management and working to deadlines
- Develop and maintain professional working relationships with internal & external contracts.
- Have a flexible approach to working hours.
- Positive and enthusiastic.
- Flexible, confident and polite attitude.
- Integrity, tact and diplomacy
- Have an eye for written detail
- Be confident in dealing with people in contentious complex and sensitive circumstances.
Terms and Conditions:
Whilst every effort has been made to explain the main duties and accountabilities of the post, each individual task undertaken may not be identified.
Attendance will be required at Full Governing Body and Committee Meetings which are held at varying times of the day, including some early evenings and weekends.
Candidates with the experience or relevant job titles of; Personal Assistant, PA, Office Manager, Senior Office Assistant, Administration Team Leader, Administration Manager, Executive Assistant, Business Support, Admin Manager, Business Support Manager will also be considered for this role.
- Business Support
- Office Manager
- Executive Assistant
- Personal Assistant
- Administration Manager
- Administration Team Leader
- Admin Manager
- Business Support Manager
- Senior Office Assistant