Clerical Assistant

Posted 6 March by MTrec Recruitment and Training Easy Apply

The Company

We are proudly representing our public sector client based in Tyne and Wear in their search for a Clerical Assistant. They now have an immediate requirement to recruit for a temporary assignment to start as soon as possible.

The Role

  • Provide a wide range of clerical duties e.g. maintaining electronic and paper based office systems, photocopying, binding, laminating, printing, compilation of information packs, distribution and retrieval of items etc.
  • Provide cover on reception / switchboard as required receiving incoming calls and visitors in a courteous, efficient and effective manner.
  • Responsible for receiving and logging incoming mail, collecting outgoing mail and sorting / preparing for distribution.
  • Provide, support and cover the workload of the other Clerical Assistant when required, carrying out relevant duties to ensure the services of the function are delivered efficiently.
  • Manage data and information to produce a variety of reports and documentation, undertaking appropriate quality checks.
  • Assist with room bookings ensuring rooms are set out accordingly with the necessary equipment and carrying out routine checks as required.
  • Assist with the management of stationary supplies and stock including the monitoring of usage.
  • Undertake duties in relation to the Financial Management System (SAP).
  • Assist with the management of petty cash or any other cash systems including payphones.

The Person

  • Excellent literacy and numeracy skills
  • Knowledge of clerical practices and procedures
  • Ability to take and prepare minutes at meetings.
  • Ability to Input data and information accurately
  • Be able to prioritise own workload whilst working to conflicting deadlines
  • Demonstrate attention to detail
  • Must be able to work to a flexible working scheme, which may include some weekends/evenings.

Reference: 34621884

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