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Cabinet Senior PA - Kingston

Posted 25 May by Surrey County Council Ended

Job Details

£29,020 per annum for 36 hours per week based at  County Hall, Penrhyn Rd, Kingston upon Thames KT1 2DW. This position is based inside one of our main area offices, click HERE to see a 360 degree view of the building and surrounding area along with a view of the reception. 

About the Role

We are looking for an experienced, proactive, forward thinking Senior Personal Assistant to join the Leadership Support Team. You will provide first class administrative, secretarial and information support to Cabinet Members of the Council. You will work internally with Members and senior officers and externally with Members of Parliament, districts and boroughs and other public, private, voluntary and independent agencies and representative organisations.

The Senior Personal Assistant role is a challenging and varied post where strong communication skills and an eye for detail are essential. You will frequently be required to work to tight deadlines and remain calm and professional at all times. 

Proficient at complex diary management, you will organise high-level meetings and away days, ensuring that Cabinet Members are briefed and prepared with relevant paperwork. You will also be required to provide meeting support and take minutes where required.

Handling email inboxes and paperwork, you will devise appropriate systems to track actions and progress. You will manage correspondence from stakeholders, acknowledging receipt, chasing progress and liaising with services to provide briefings and draft replies.  Strong written English and proof-reading skills are essential.

As the first point of contact for our stakeholders, you will have a professional, confident telephone manner and be skilled at successfully managing difficult conversations. You will also be confident in hosting and escorting visitors.

The post holder will be politically sensitive and maintain a high level of confidentiality and discretion. The role may have line management responsibility for an assistant and experience in managing staff would be desirable.

Candidates will:

  • have excellent organisational and time management skills
  • have strong interpersonal and communication skills with a high standard of listening, spoken and written English
  • be able to work to tight deadlines
  • have the ability to forward plan and act on their own initiative
  • be a quick learner and able to work flexibly as part of a team
  • have a good knowledge of IT systems, especially Word.

Additional Information

The job advert closes at 2359hrs on Sunday 10th June 2018. Interviews for this post will be held on Monday 18th June 2018.

Please note, if access to the GCSX (PSN) network is required for this role, a Basic Disclosure (DBS check) will be required to meet the Government Baseline Personnel Security Standards.

Equal Opportunity, Values and Behaviours

Surrey County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.

The values below will be crucial in delivering our corporate strategy, and are what we draw on to make a difference for Surrey residents.

  • Listen - We actively listen to others and expect to be listened to.
  • Responsibility - We take responsibility in all that we do at work.
  • Trust - We work to inspire trust and we trust in others.
  • Respect - We are supportive and inclusive and committed to learning from others.

Our behaviours are what people experience when they interact. They encompass how we do our work and how we treat other.

  • Be customer focused - We put the customer at the heart of our work and take responsibility to uphold the customer promise in all that we do.
  • Work as one team - We collaborate with and involve our partners, customers and colleagues, and build strong and lasting relationships based on listening, trust and mutual respect.
  • Make things happen - We plan and deliver our work on time and effectively, making sure we understand the needs and priorities and considering all our options and risks.
  • Communicate with purpose - We communicate clearly to all our stakeholders, making sure that we listen, understand and inform in the process.
  • Be the best we can be - We embrace the need for change and innovation, taking responsibility to improve our services and processes in the right way.
  • Develop ourselves and others - We learn continually, we seek feedback about our own performance and support others to learn.

Reference: 35236372

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