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Buying Admin Assistant

Posted 5 January by HR Solutions (Consultancy) Ltd Ended

Buying Admin Assistant

Our Client has a great opportunity for an experienced Buying Admin Assistant to join their friendly team on a full time permanent basis. This is an exciting opportunity to join the team at a key time in the growth of the Company.

The Company

Our Client has a passion for innovation and philosophy to offer the ultimate collection of luxury outdoor furniture. They are currently looking for a Buying Admin Assistant to assist in the smooth running of the Purchasing Department at their Head Office in London, SW12.

The Role

The ideal candidate will have advanced Excel skills and a thoroughly efficient and accurate approach to daily tasks. A naturally numerate mindset is an essential along with a GCSE (or equivalent) in Mathematics grade C or above.

The main responsibilities are set out below:

Stock/Sales Order Management

  • Inputting Sales Orders/Quotes on the system.
  • Stock allocations/Sales payment processing.
  • Producing/checking Transfer Notes and completing them on OrderWise
  • Updating product information (cost/retail prices, etc.) on OW.
  • Producing Delivery Notes and liaising with Logistics team.
  • Providing accurate product ETA information to stores.


  • Creating purchase orders, ensuring that the appropriate authorisation has been granted in advance
  • Checking order confirmations and updating information on OW.
  • Tracking the status of orders placed and producing detailed delivery schedules as required
  • GRN's (Goods Received Notes to Warehouse) checking and booking stock against purchase orders.
  • General admin duties, filing, correspondence and dealing with store queries.

Other duties

  • Sample management
  • Assisting with stock take

Skills Required

  • Flexibility and ability to fit into a small team are essential characteristics
  • Advanced knowledge and experience using Excel is essential
  • Mathematics GCSE (or equivalent) grade C or above
  • Experience using Orderwise Business Software is an advantage

Required skills

  • Admin
  • Buying
  • Mathematics
  • Assistant
  • Excel

Reference: 34154079

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